Strategic Development Executive Assistant

University of Vermont Foundation & Alumni Association; Burlington (VT); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health plan

Dental insurance

Vision insurance

Life insurance

Robust PTO

403(b) plan with immediate vesting

Tuition remission

Job summary

University of Vermont Foundation & Alumni Association seeks an Executive Assistant to provide high-level administrative support to the Vice President & Chief Development Officer. You will organize calendars, draft donor-facing documents, and coordinate travel and meetings to drive fundraising initiatives.

Strong CRM skills and discreet handling of sensitive information are essential. The role includes reporting to the VP & CDO, collaborating with Foundation and University leadership, and

Qualifications

• Associate’s degree required; Bachelor’s preferred.
• 3-5+ years of executive assistant/administrative coordination experience in higher education or nonprofit setting.
• Experience supporting senior leaders and managing complex schedules.

Responsibilities

• Manage calendar; coordinate travel logistics; coordinate and manage meeting preparation tasks for VP & CDO engagements.
• Draft, review, and edit correspondence and documentation for cultivation, solicitation, and stewardship.
• Serve as liaison to President/CEO support staff for major gift cultivation and stewardship.
• Coordinate VP & CDO’s participation in travel and strategy meetings with Foundation CEO and University President.
• Utilize CRM to generate reports, input proposals, and maintain contact reports.
• Leverage CRM for data-informed fundraising planning and portfolio analysis.
• Build relationships across Foundation, University, and Medical Center to support Executive operations.
• Support Development Committee liaison work and recruitment of Foundation Board and FLC members.
• Administer major and principal gifts program; prepare fundraising reports.
• Assist AVP of Donor Relations with event logistics and stewardship plans.
• Schedule President’s travel and prepare itineraries and briefings.
• Coordinate with campus leadership to involve key University leaders in fundraising efforts.
• Support development strategy campaigns and feasibility studies.

Skills

Highly organized

Analytical

Effective communicator

Collaborative

Strategic

Discreet

DEI awareness

Technologically proficient

Professional presence

Education

Associate’s degree

Bachelor’s degree

Tools

CRM systems (e.g., Salesforce)

Spreadsheets

Word processing

Job description

University of Vermont Foundation & Alumni Association seeks an Executive Assistant to provide high-level administrative support to the Vice President & Chief Development Officer. You will organize calendars, draft donor-facing documents, and coordinate travel and meetings to drive fundraising initiatives.

Strong CRM skills and discreet handling of sensitive information are essential. The role includes reporting to the VP & CDO, collaborating with Foundation and University leadership, and