Development Office Assistant: Donor Support & Admin

Hamilton College; United States; On-site; USD 28,000 - 30,000; Full time

Job summary

Hamilton College is seeking an Office Assistant, Development to provide administrative support to the Development team within the Advancement Office. The role reports to the Associate Vice President for Development and supports frontline fundraising, donor relations, and events.

The position works with on-site and remote team members, handling confidential information with discretion. Occasional evenings or weekend hours may be required for donor events and campaigns.

Qualifications

• Associate's degree and three or more years of administrative experience.
• Experience with confidential donor, financial, and personal information.
• Experience with data management and financial reporting.
• Preferred Bachelor's degree.
• Experience in higher education advancement or nonprofit fundraising.

Responsibilities

• Supports the AVP and frontline team with calendar management, meeting preparation, and briefing materials.
• Acts as the first point of contact for visitors and callers, providing a welcoming environment.
• Coordinates team travel: logistics, itineraries, and background materials for donor visits.
• Maintains donor documentation, proposals, and constituent records in CRM; runs basic queries.

Skills

Interpersonal skills

Organizational skills

Communication

Data management

Team collaboration

Education

Associate's degree

Bachelor's degree (preferred)

Tools

Salesforce CRM

Google Workspace

Microsoft Office

Job description

Hamilton College is seeking an Office Assistant, Development to provide administrative support to the Development team within the Advancement Office. The role reports to the Associate Vice President for Development and supports frontline fundraising, donor relations, and events.

The position works with on-site and remote team members, handling confidential information with discretion. Occasional evenings or weekend hours may be required for donor events and campaigns.