Executive Assistant & Development Coordinator

The Salvation Army USA Western Territory; Rancho Palos Verdes (CA); On-site; USD 98,799,000 - 104,009,000; Full time

Job summary

The Salvation Army USA Western Territory in Rancho Palos Verdes, CA, is seeking an experienced Community Relations & Development Associate to provide high-level executive support to the Territorial Executive Director of Development. The role focuses on managing calendars, coordinating communications, and ensuring timely execution of departmental initiatives.

Responsibilities include drafting correspondence, preparing briefing materials, coordinating with National Headquarters and donors, and

Qualifications

• Minimum two (2) years' experience as an administrative assistant or administrative aide.
• Strong use of the English language in verbal and written communication.
• Customer service mindset.
• Proficient in all Microsoft Word, PowerPoint and Excel applications (including tables, mail merge, templates, etc.).
• Microsoft Outlook helpful.
• Detail oriented.
• Working knowledge of integrated database applications and ability to use new software program with basic training.
• Knowledge of Asana, Canva, CRM systems, and donation platforms helpful.

Responsibilities

• Draft, prepare, edit, and distribute executive correspondence, reports, presentations, and communications on behalf of the TEDD, ensuring accuracy, professionalism, confidentiality, and timely completion.
• Prepare correspondence, reports, presentations, and other executive documents from written drafts, notes, or verbal direction, ensuring completeness and accuracy.
• Type and process correspondence for various Cabinet officers (Commissioner, Chief Secretary, and Business Administrator) for select CRD matters.
• Receive, assess, prioritize, and respond to inquiries directed to the TEDD and CRD department, independently handling routine matters and escalating issues as appropriate.
• Answer phone calls for the TEDD in their absence and maintain contact with them.
• Review, prioritize, and distribute incoming CRD correspondence and departmental mail, routing items to the appropriate staff and preparing materials requiring the TEDD's review, response, or action.

Skills

Organizational skills

Communication skills

Confidentiality

Independence

Multitasking

Attention to detail

Relationship building

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Asana

Canva

CRM systems

Job description

The Salvation Army USA Western Territory in Rancho Palos Verdes, CA, is seeking an experienced Community Relations & Development Associate to provide high-level executive support to the Territorial Executive Director of Development. The role focuses on managing calendars, coordinating communications, and ensuring timely execution of departmental initiatives.

Responsibilities include drafting correspondence, preparing briefing materials, coordinating with National Headquarters and donors, and