Executive Assistant & Coordinator to Senior Leaders

Hospice of the Bluegrass Inc; Lexington (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Bluegrass Care Navigators is seeking an Executive Assistant & Coordinator to partner with senior leadership, protect time, and coordinate priorities. The role supports the Board of Directors, prepares materials, and helps ensure important work does not get lost in the shuffle.

The ideal candidate brings at least three years in executive support, exceptional communication, and discretion, with proficiency in Microsoft Office and calendar management. Monday–Friday schedule is expected.

Qualifications

• Three or more years of experience in executive assistance, administrative coordination, project coordination, or a similar role.
• Demonstrated experience managing competing priorities and working with multiple stakeholders.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills, with the ability to produce polished, executive-ready materials.
• High level of discretion, professionalism, and sound judgment in handling confidential and sensitive information.
• High school diploma or equivalent.

Responsibilities

• Manage complex calendars and coordinate priorities for senior leadership.
• Prepare executive materials and track commitments across departments.
• Provide dedicated support to the Board of Directors and Board Chairperson.
• Ensure critical work remains organized and attention is maintained in a fast-paced environment.

Skills

Prioritization

Stakeholder coordination

Communication

Discretion

Calendar management

Education

High school diploma

Associate or bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Bluegrass Care Navigators is seeking an Executive Assistant & Coordinator to partner with senior leadership, protect time, and coordinate priorities. The role supports the Board of Directors, prepares materials, and helps ensure important work does not get lost in the shuffle.

The ideal candidate brings at least three years in executive support, exceptional communication, and discretion, with proficiency in Microsoft Office and calendar management. Monday–Friday schedule is expected.