Executive Assistant

Bluegrass Care Navigators; Lexington (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

Bluegrass Care Navigators is seeking an Executive Assistant & Coordinator to partner with senior leadership, anticipate needs, and protect time. The role manages complex calendars, prepares executive materials, and coordinates cross‑department commitments while supporting the Board of Directors and the Chairperson of the Board.

The ideal candidate is exceptionally organized, discreet, with strong communication and the ability to navigate a fast-moving healthcare organization.

Qualifications

• Three or more years of experience in executive assistance or related coordination roles.
• Experience managing competing priorities and multiple stakeholders.
• Strong written and verbal communication, producing executive-ready materials.
• High level of discretion handling confidential information.

Responsibilities

• Manage complex calendars and meeting logistics for senior leadership.
• Prepare executive materials and maintain board materials and minutes.
• Coordinate cross-department priorities and protect leadership time.

Skills

Microsoft Office

Communication skills

Discretion and judgment

Stakeholder management

Education

High school diploma or equivalent

Associate or bachelor's degree

Job description

At Bluegrass Care Navigators we are committed to a work setting that treats all team members with fairness, dignity, and respect. We offer our team members an opportunity to grow, to develop professionally, and to work in a team environment. You can help our team make a lasting difference. Join #TeamBCN where your work matters, and your time is valued.

Schedule: Monday- Friday

Position Summary

The Executive Assistant & Coordinator serves as a trusted partner to senior leadership, anticipating needs, protecting time, coordinating priorities, connecting people, and ensuring that important work does not get lost in the shuffle. This position brings structure to a fast-moving environment by managing complex calendars, preparing executive materials, tracking commitments across departments, and providing dedicated support to the Board of Directors and the Chairperson of the Board. The role requires an exceptionally organized, proactive, and resourceful professional who is comfortable working with senior leaders, exercises sound judgment and discretion with confidential information, and is energized by figuring things out. Success is measured by leaders having more capacity, better organization, and fewer commitments falling through the cracks.

Position Qualifications

• Three or more years of experience in executive assistance, administrative coordination, project coordination, or a similar role.
• Demonstrated experience managing competing priorities and working with multiple stakeholders.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills, with the ability to produce polished, executive-ready materials.
• High level of discretion, professionalism, and sound judgment in handling confidential and sensitive information.
• High school diploma or equivalent.

Preferred

• Associate or bachelor's degree.
• Experience supporting senior or executive leadership.
• Experience in healthcare, a regulated industry, or a complex multi-entity organization.
• Experience supporting a Board of Directors, including meeting materials, minutes, and board portal administration.
• Experience coordinating projects or organizational initiatives.

Key Competencies

• Highly organized without being rigid, with the flexibility to adjust as priorities change.
• Thinks several steps ahead and anticipates what leaders and teams will need.
• Exceptional follow-through, with ownership of work from start to finish.
• Manages multiple priorities without losing sight of details.
• Comfortable working with senior leaders and navigating ambiguity.
• Communicates with confidence, professionalism, and practical common sense.
• Enjoys technology and learns new systems and tools quickly.
• Looks for ways to improve processes rather than simply continuing established practice.
• Brings a positive, dependable, can-do attitude that others can count on.

Bluegrass Care Navigators is committed to creating a diverse environment and complies with Equal Employment Opportunity and Title VI guidelines. Employment with Bluegrass Care Navigators, as well as our services, are available to all qualified individuals. We embrace and celebrate differences of persons of varying age, ethnicity, gender, disability, race, color, sex (including sex characteristics, intersex traits, pregnancy or related conditions), sexual orientation, gender identity, sex stereotypes, religion, national origin, political affiliation, socioeconomic and family status, geographic region, and other characteristics that make our employees unique.

It is the policy of Bluegrass Care Navigators to implement fair and effective personnel policies and to require all employees to serve the organization's mission and values.