Executive Assistant

Hospice of the Bluegrass Inc; Lexington (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Bluegrass Care Navigators is seeking an Executive Assistant & Coordinator to partner with senior leadership, protect time, and coordinate priorities. The role supports the Board of Directors, prepares materials, and helps ensure important work does not get lost in the shuffle.

The ideal candidate brings at least three years in executive support, exceptional communication, and discretion, with proficiency in Microsoft Office and calendar management. Monday–Friday schedule is expected.

Qualifications

• Three or more years of experience in executive assistance, administrative coordination, project coordination, or a similar role.
• Demonstrated experience managing competing priorities and working with multiple stakeholders.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills, with the ability to produce polished, executive-ready materials.
• High level of discretion, professionalism, and sound judgment in handling confidential and sensitive information.
• High school diploma or equivalent.

Responsibilities

• Manage complex calendars and coordinate priorities for senior leadership.
• Prepare executive materials and track commitments across departments.
• Provide dedicated support to the Board of Directors and Board Chairperson.
• Ensure critical work remains organized and attention is maintained in a fast-paced environment.

Skills

Prioritization

Stakeholder coordination

Communication

Discretion

Calendar management

Education

High school diploma

Associate or bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

1733 Harrodsburg Rd, Lexington, KY 40504, USA

Job Description

Posted Thursday, August 27, 2026 at 4:00 AM

At Bluegrass Care Navigators we are committed to a work setting that treats all team members with fairness, dignity, and respect. We offer our team members an opportunity to grow, to develop professionally, and to work in a team environment. You can help our team make a lasting difference. Join #TeamBCN where your work matters, and your time is valued.

Schedule: Monday- Friday

Position Summary:

The Executive Assistant & Coordinator serves as a trusted partner to senior leadership, anticipating needs, protecting time, coordinating priorities, connecting people, and ensuring that important work does not get lost in the shuffle. This position brings structure to a fast-moving environment by managing complex calendars, preparing executive materials, tracking commitments across departments, and providing dedicated support to the Board of Directors and the Chairperson of the Board. The role requires an exceptionally organized, proactive, and resourceful professional who is comfortable working with senior leaders, exercises sound judgment and discretion with confidential information, and is energized by figuring things out. Success is measured by leaders having more capacity, better organization, and fewer commitments falling through the cracks.

Position Qualifications:

Required

• Three or more years of experience in executive assistance, administrative coordination, project coordination, or a similar role.
• Demonstrated experience managing competing priorities and working with multiple stakeholders.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills, with the ability to produce polished, executive-ready materials.
• High level of discretion, professionalism, and sound judgment in handling confidential and sensitive information.
• High school diploma or equivalent.

Preferred

• Associate or bachelor's degree.
• Experience supporting senior or executive leadership.
• Experience in healthcare, a regulated industry, or a complex multi-entity organization.
• Experience supporting a Board of Directors, including meeting materials, minutes, and board portal administration.
• Experience coordinating projects or organizational initiatives.
• Highly organized without being rigid, with the flexibility to adjust as priorities change.
• Thinks several steps ahead and anticipates what leaders and teams will need.
• Exceptional follow-through, with ownership of work from start to finish.
• Manages multiple priorities without losing sight of details.
• Comfortable working with senior leaders and navigating ambiguity.
• Communicates with confidence, professionalism, and practical common sense.
• Enjoys technology and learns new systems and tools quickly.
• Looks for ways to improve processes rather than simply continuing established practice.
• Brings a positive, dependable, can-do attitude that others can count on.

Bluegrass Care Navigators is committed to creating a diverse environment and complies with Equal Employment Opportunity and Title VI guidelines. Employment with Bluegrass Care Navigators, as well as our services, are available to all qualified individuals. We embrace and celebrate differences of persons of varying age, ethnicity, gender, disability, race, color, sex (including sex characteristics, intersex traits, pregnancy or related conditions), sexual orientation, gender identity, sex stereotypes, religion, national origin, political affiliation, socioeconomic and family status, geographic region, and other characteristics that make our employees unique.

It is the policy of Bluegrass Care Navigators to implement fair and effective personnel policies and to require all employees to serve the organization's mission and values.

1733 Harrodsburg Rd, Lexington, KY 40504, USA