Executive Assistant

Capital One National Association; Riverwoods (IL); On-site; USD 86,000 - 98,000; Full time

Job summary

Capital One National Association is seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Vice President of Network Strategy & Policy. You will manage complex calendars, travel logistics, and high-impact meetings across time zones, enabling executive leadership to focus on strategic priorities.

Responsibilities include calendar management, travel and expense processing, meeting planning, document preparation, and confidential communications.

Qualifications

• Support executive leadership with high-level administrative tasks.
• Experience managing complex calendars and travel logistics.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Executive Calendar & Time Management: manage SVP calendar across time zones.
• Travel & Expense Administration: plan end-to-end domestic/international travel and T&E reports.
• Meeting & Event Planning: organize executive meetings and offsites with budgets.
• Executive Communication Support: draft/edit memos and PowerPoint presentations.
• On-Site Operations Support: provide on-site presence across multiple locations.

Skills

Executive support

Time management

Communication

Discretion

Education

High School Diploma / GED

Associate Degree in Communications or related

Tools

Google Workspace

Microsoft Office Suite

PowerPoint

Excel

Job description

Executive Assistant

We are seeking an experienced, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Senior Vice President of Network Strategy & Policy. In this role, you will serve as a strategic operational partner—managing complex schedules, seamless travel logistics, high-impact meetings, and key team communications. By streamlining administrative workflows and maintaining high operational standards, you will enable executive leadership to focus on critical strategic priorities and driving business growth.

Responsibilities

• Executive Calendar & Time Management: Serve as the primary gatekeeper and manager of the SVP’s calendar, strategically prioritizing requests to optimize executive time. Coordinate complex internal and external meetings across multiple time zones, resolving scheduling conflicts proactively.
• Travel & Expense Administration: Plan, book, and manage comprehensive end-to-end domestic and international travel itineraries, including flights, lodging, transportation, and meeting logistics. Prepare, submit, and track timely Travel & Expense (T&E) reports in compliance with company policies and financial guidelines.
• Meeting & Event Planning: Oversee the end-to-end planning and execution of executive meetings, departmental events, leadership offsites, and team gatherings. Manage event logistics, including vendor communication, custom ordering, catering menu selection, agenda distribution, and budget tracking.
• Executive Partnership & Communication Support: Act as a seamless liaison between the SVP, direct reports, internal cross-functional teams (e.g., Finance, Accounting, HR), and external partners. Draft, edit, and format high-quality documents, memos, and executive PowerPoint presentations. Maintain organized filing systems, monitor key incoming communications, and handle sensitive, confidential information with absolute discretion.
• On-Site Operations Support: Maintain presence on site with executive to develop and execute activities, as appropriate; may include being present at several office sites in the geographic footprint

Basic Qualifications

• High School Diploma, GED, or Equivalent Certification
• At least 5 years of experience supporting executive leadership
• At least 2 years of administrative experience managing executive calendars, complex travel logistics, expense reporting, event coordination, and cross-functional communications
• At least 1 year using Google Workspace or Microsoft Office Suite

Preferred Qualifications

• Associate Degree in Communications or a related discipline
• 7+ years of experience supporting executive leadership in a fast-paced corporate environment
• 5+ years of end-to-end event planning, budget oversight, and vendor contract management experience
• 5+ years of travel booking, expense reconciliation, and workflow management experience
• Advanced proficiency in Google Workspace and Microsoft Office Suite, specifically PowerPoint and Excel

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

Pay Range by Location

• Chicago, IL: $86,000 - $98,200 for Executive Assistant
• McLean, VA: $94,700 - $108,000 for Executive Assistant
• New York, NY: $103,300 - $117,900 for Executive Assistant
• Richmond, VA: $86,000 - $98,200 for Executive Assistant
• Riverwoods, IL: $86,000 - $98,200 for Executive Assistant

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

This role is also eligible to earn performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). Incentives could be discretionary or non discretionary depending on the plan.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days. No agencies please.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1‑800‑304‑9102 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to [e-mail].

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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).