Executive Assistant — Confidential & Project-Focused

Rhode Island Hospital; Stati Uniti; In loco; USD 39.000 - 64.000; Tempo pieno

Descrizione del lavoro

Brown University Health seeks an experienced administrative professional to support a Brown University Health executive, providing confidential, high-quality administrative services and acting as the professional liaison with staff and external stakeholders. Responsibilities include calendar management, meeting coordination, travel arrangements, and complex document preparation.

The role requires strong communication, organization, and discretion, with the ability to handle sensitive information

Competenze

• Two (2) years' progressively responsible secretarial or administrative support experience required.
• Experience with electronic scheduling, payroll, and office productivity systems preferred.
• Proficient knowledge of English grammar, punctuation, and spelling to prepare and edit written materials.
• Excellent organizational and time management skills.

Mansioni

• Maintains the executive's appointment schedule, generally without prior clearance for most appointments; coordinates meetings and conferences; prepares agendas, materials and minutes; arranges travel and lodging with related expense documentation.
• Answers and screens telephone calls, receives visitors and handles incoming mail; resolves matters or refers to the appropriate person; acts as a professional contact for the executive.
• Composes, types, edits and proofs correspondence, reports, tables, charts and presentations; reviews materials for signature for format and accuracy.
• Assists in preparing complex admin reports, statements or rosters; conducts data gathering, calculations and research.
• Coordinates high-level projects; may lead cross-functional projects and monitor timelines and deliverables.
• Maintains confidential files including budget, payroll and personnel data; updates policy manuals.
• Prepares and submits payroll for approval; tracks expenses and maintains office supply inventory.
• Provides guidance and training to clerical staff; ensures QA, safety and infection control standards are followed.

Conoscenze

Executive support

Interpersonal communication

Discretion

Calendar management

Formazione

High school diploma or GED

Proficiency with Windows and MS Office

Strong written and verbal communication

Strumenti

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Payroll systems familiarity

Descrizione del lavoro

Brown University Health seeks an experienced administrative professional to support a Brown University Health executive, providing confidential, high-quality administrative services and acting as the professional liaison with staff and external stakeholders. Responsibilities include calendar management, meeting coordination, travel arrangements, and complex document preparation.

The role requires strong communication, organization, and discretion, with the ability to handle sensitive information