Executive Assistant - Confidential

Morgan Philips Group; Virginia Beach (VA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Morgan Philips Group in Virginia, USA is seeking an experienced Executive Assistant to provide comprehensive support to multiple senior executives. This role requires discretion, superb organization, and the ability to thrive in a fast-paced environment.

Responsibilities include managing calendars, coordinating travel, preparing expense reports, and handling confidential information while maintaining professional communications with stakeholders.

Qualifications

• 5–7 years of experience supporting multiple executives in a corporate environment.
• Ability to manage priorities across several stakeholders.
• Strong organizational skills with exceptional attention to detail.
• Experience in calendar management and travel coordination.
• Experience with expense reporting and invoicing processes.
• High integrity and discretion handling confidential information.
• Excellent written and verbal English communication; Spanish a plus.
• Proficient with standard office tools and digital collaboration platforms.

Responsibilities

• Provide high-level administrative support to several senior executives.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Arrange domestic and international travel with itineraries and logistics.
• Prepare and track expense reports in a timely manner.
• Handle confidential information with discretion.
• Support billing and invoicing processes with accuracy.
• Act as a key point of contact with stakeholders.
• Anticipate needs and resolve scheduling or operational issues.

Skills

Calendar management

Travel coordination

Expense reporting

Invoicing

Discretion and integrity

English communication

Spanish language

Stakeholder management

Tools

Outlook

Microsoft 365

Job description

Professional Opportunity – Executive Assistant (Virginia, USA)A well-established and growing multinational organization is seeking a highly professional and discreet

Executive Assistant

to provide comprehensive support to multiple senior executives. We are searching for an individual who thrives in a fast-paced environment, demonstrates sound judgment, and can manage competing priorities with efficiency and precision.

Key Responsibilities

• Provide high-level administrative support to several senior executives simultaneously
• Manage complex calendars, schedule meetings, and coordinate internal and external appointments
• Arrange domestic and international travel, including detailed itineraries and logistics
• Prepare and track expense reports in a timely and accurate manner
• Handle sensitive and confidential information with the utmost discretion
• Support billing and invoicing processes, ensuring accuracy and compliance with internal procedures
• Act as a key point of contact, maintaining professional communication with stakeholders
• Anticipate needs and proactively resolve scheduling or operational challenges

Qualifications

• 5–7 years of experience supporting multiple senior executives in a corporate environment
• Demonstrated ability to manage priorities across several stakeholders
• Strong organizational skills and exceptional attention to detail
• Proven experience in calendar management, travel coordination, expense reporting, and invoicing
• High level of integrity and discretion in handling confidential information
• Excellent written and verbal communication skills in English
• Fluency in English is required; Spanish is a strong plus
• Proficiency with standard office tools and digital collaboration platforms

Profile

The ideal candidate is resourceful, adaptable, and comfortable operating with a high degree of autonomy. You bring a service-oriented mindset, strong interpersonal skills, and a calm, solutions-driven approach under pressure.

Location

Virginia, USA (on-site or hybrid, depending on business needs)