Executive Assistant College Degree Required BA or BS

HR Advantage, LLC; Summit (NJ); On-site; USD 70,000 - 90,000; Full time

Job summary

A global management consulting firm is seeking an Executive Assistant to support high-level executives. The ideal candidate will have 7+ years of experience in administrative roles, proficient skills in MS Office, and a college degree. This role requires excellent organizational and communication skills, as well as the ability to manage competing priorities in a fast-paced environment. Opportunities for growth and impact within the company await.

Qualifications

• 7-10 years administrative support experience, preferably in a professional services environment.
• 7+ years of experience as an Executive Assistant to high-level executives.
• Ability to manage competing priorities effectively.

Responsibilities

• Provide administrative support for New Jersey Partner(s) and/or senior Principals.
• Organize and maintain filing systems, time sheets, and expense reports.
• Coordinate point-to-point travel needs of the Partner.

Skills

Organizational skills

Excellent verbal communication

Attention to detail

Proficient in MS Office

Interpersonal skills

Education

College Degree - BS or BA

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Executive Assistant College Degree Required BA or BS

• Full-time

This is a global management consulting firm and the world’s leading advisor on business strategy. We partner with clients from the private, public, and not-for-profit sectors in all regions to identify their highest value opportunities, address their most critical challenges, and transform their enterprises. They were founded in 1963 and are a privately owned firm with more than 10,000 employees across 83 offices in 45 countries. Integrity, respect for the individual, delivering value, and making an impact on society are just some of the core values.

Provide administrative support for New Jersey Partner(s) and/or senior Principals, taking full responsibility for the maintenance of a demanding schedule. Positively influence others and represent all internal and external contacts in a manner consistent with our value statement.

Job Responsibilities:

• Develop working relationships with clients and client assistants to facilitate the information flow and scheduling process
• Organize and maintain filing systems, time sheets, and expense reports
• Receive, sort, screen, and prioritize all incoming mail; respond to inquiries as needed
• Organize and schedule client and internal meetings
• Respond to case team, committee, and practice area information requests
• Coordinate point-to-point travel needs of the Partner (car, flight, hotel, etc.)
• Assist with personal tasks to leverage time
• Provide telephone support
• Maintain highest levels of internal and external confidentiality
• Provide general administrative support: typing, telephone, mail, copying, faxing, filing, calendar functions, voice mail and e-mail distribution lists, etc.

Additional Responsibilities for Practice Area (if applicable):

• Coordinate committee meetings, arrange conference bridges, reserve conference rooms, organize food service
• Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
• Provide administrative support to all committee events – prepare invitation mailings, tally responses, notify individual VPs of target mailings when appropriate
• Update mailing lists and databases in coordination with knowledge management staff, provide regular updates to committee members
• Maintain practice area information filing system

Basic Job Requirements:

• 7-10 years administrative support experience, preferably at a professional services firm
• Proficient computer skills: MS Word, Excel, PowerPoint, Graph, Outlook, and Internet Explorer
• Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environment
• Service oriented, flexible, attentive to detail, team player
• Excellent organization and time management skills with ability to manage competing priorities effectively
• Meticulous attention to detail and accuracy
• Excellent verbal and written communication skills
• Strong interpersonal and communication skills to develop effective working relationships with staff and clients
• Consistent, dependable and accurate in completing responsibilities/tasks
• College Degree - BS or BA
• 7 + years Executive Assistant experience to high level Executive

If you are looking for a company where you will learn, grow and have an impact, this is the opportunity for you!