Executive Assistant

HR Advantage, LLC; Manhattan Beach (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading consulting firm in Manhattan Beach is seeking an Executive Assistant to provide high-level support to executives and the broader team. The ideal candidate will have a Bachelor's degree, five years of related experience, and proficiency in Microsoft Office. This role requires detail-oriented professionals who can manage complex schedules and thrive in fast-paced environments.

Qualifications

• Five years’ related experience preferred.
• Experience supporting executives at the executive level preferred.
• Ability to manage complex schedules and travel.

Responsibilities

• Provide high-level executive support for partners and consulting staff.
• Manage complex calendars and represent the CEO.
• Prepare slides, proposals, and other documents.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Education

Bachelor’s Degree or equivalent

Tools

Windows 7

Microsoft Office 2007

Job description

Consulting Group Overview

Consulting Group is an American worldwide management consulting firm with 85 offices in 48 countries. The firm advises clients in the private, public, and not-for-profit sectors around the world, including more than two-thirds of the Fortune 500. Considered one of the most prestigious management consulting firms, ranked second in Fortune's '100 Best Companies to Work For'.

Job Description

Executive Assistant, Function Operations, United States, Manhattan Beach, Regular, Full-time.

Position Summary: Working as part of a flexible team, provide high-level executive and general office support in a demanding, fast-paced professional services environment. The primary goals are to leverage the executives’ time, support the broader team, and successfully serve the clients.

Responsibilities

• Provide high-level executive support for assigned partners and consulting staff, including managing complex calendars and representing the CEO.
• Develop relationships with key individuals to facilitate smooth communication between the CEO and staff.
• Arrange client, case team, and other meetings, and anticipate VIP guests and meetings.
• Handle and direct inbound phone calls, draft and archive correspondence, and conduct research.
• Prepare and submit partners’ time and expense reports, and provide backup support to other executives.
• Support committee and practice area administrative needs, and prepare slides, proposals, and other documents.
• Arrange for courier services, provide Receptionist and Office Services Assistant backup as needed, and complete other projects as assigned.

Requirements

• Bachelor’s Degree or equivalent highly preferred.
• Five years’ related experience, with at least two to three years’ experience supporting individuals at the executive level strongly preferred.
• Must be proficient in Windows 7 and Microsoft Office 2007.
• Overtime may be required, and must have experience managing complex schedules and complex travel.

Key Competencies

• Meticulous attention to detail and follow-through.
• Excellent organizational and time management skills.
• Excellent oral and written communication skills.
• Ability to work independently and manage competing priorities.
• High degree of maturity and professionalism, and ability to exercise judgment in managing confidential information.

Additional Information

All your information will be kept confidential according to EEO guidelines.