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Executive Assistant -Hybrid Chicago, IL

CDW

Des Plaines (IL)

Hybrid

USD 84,000 - 116,000

Full time

3 days ago

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Job summary

CDW is seeking a proactive Executive Assistant to support senior leadership in various administrative tasks including calendar management, travel coordination, and meeting preparation. This role requires excellent organizational skills, confidentiality, and a proactive approach to problem-solving. If you thrive in a collaborative environment and have significant experience supporting executives, we encourage you to apply.

Qualifications

5+ years of executive assistant experience coordinating projects.
History of maintaining confidentiality with sensitive information.
Ability to adapt to changing needs of the business.

Responsibilities

Manage executive’s calendar and scheduling.
Coordinate and lead preparation for all Senior Leadership meetings.
Create professional PowerPoint presentations.

Skills

Organizational

Time Management

Communication

Interpersonal

Problem Solving

Flexibility

Education

Bachelor’s degree

Tools

Microsoft Office

Description

At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It’s why we’re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we’re headed. We’re proud to share our story and Make Amazing Happen at CDW.

Job Summary

The Executive Assistant supports senior and executive leadership with all daily, monthly and quarterly responsibilities related to internal and external stakeholders. This role takes initiative for all administrative duties to aid leadership in all facets.

What You’ll Do

Manage executive’s calendar and scheduling, including all internal and external meetings.
Plan all aspects of Executive’s travel.
Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.
Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations.
Process expense reports, requisitions and new hire needs.
Assists with special projects which may include research or specific personnel and organizational development initiatives.
Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results.
Arrange all aspects of department gatherings (location, set-up, food, and activities).
Create professional PowerPoint presentations.
Enter all invoices and create PO’s to ensure timely payment to Vendors.
Field incoming phone calls, follow-up and resolve appropriately.
Maintain a variety of department lists, as well as department and senior level organizational charts.
Handle time-clock issues for the department.
Act as a department liaison when appropriate.

What We Expect Of You

Bachelor’s degree and 5+ years of executive assistant experience coordinating projects or supporting at work at an executive-level OR 10 years of executive assistant experience coordinating projects or supporting at work at an executive-level without a degree
History of maintaining confidentiality in working with private and sensitive information.
Flexibility to work a hybrid schedule (Vernon Hills, Rosemont and Chicago offices)
Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint).
Strong organizational and time management skills, with the ability to be resourceful and creatively
problem solve.
Strong interpersonal skills; team player with ability to work effectively with individuals at all levels.
Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders.
Demonstrated ability to take initiative and work independently with little direction.
History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of
the business while meeting deadlines.
Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends.
Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations.
Influential with others, tailoring communication to the needs of the target audience.
Demonstrated influence without authority.
Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions.
Ability to pay critical attention to detail
Demonstrated knowledge of the business, organization and solutions that are the backbone of the organization.
Demonstrated ability to manage expense reports and travel requests, while managing timelines.
Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually).
Ability to effectively resolve conflict with appropriate escalation.

Pay range: $ 84,0000 - $116,000 depending on experience and skill set

Benefits overview: https://cdw.benefit-info.com/

Salary ranges may be subject to geographic differentials

We make technology work so people can do great things.

CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.

CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
IT Services and IT Consulting

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