Senior Executive Assistant-ONSITE

Synergy Interactive; Chicago (IL); On-site; USD 110,000 - 150,000; Full time

Job summary

Synergy Interactive is seeking a Senior Executive Assistant in Chicago to provide high-level administrative support to senior executives in a fast-paced environment. The ideal candidate will have excellent organizational skills, adaptability, and discretion while handling various administrative tasks and coordinating travel. This full-time position requires at least 8 years of experience in executive support, making it critical for a seamless flow of business operations.

Qualifications

• 8+ years of experience supporting senior executives.
• Exceptional communication and organizational skills.
• Proficient in Microsoft Office and modern collaboration tools.

Responsibilities

• Provide comprehensive administrative support including managing complex calendars.
• Manage domestic and international travel logistics and meeting coordination.
• Serve as a liaison maintaining clear communication with stakeholders.

Skills

Organizational skills

Discretion

Problem-solving

Communication

Tools

Microsoft Office Suite

Google Workspace

Zoom

Slack

Job description

1 week ago Be among the first 25 applicants

This range is provided by Synergy Interactive. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $150,000.00/yr

Position Summary:

We are looking for a highly organized and proactive Senior Executive Assistant to provide high-level support to a senior executive in a fast-paced, global environment. This role requires exceptional organizational skills, discretion, and the ability to manage a broad range of administrative and logistical responsibilities. The ideal candidate is adaptable, detail-oriented, and thrives in a dynamic setting where priorities frequently shift.

Key Responsibilities:

• Provide comprehensive administrative support, including managing complex calendars, coordinating meetings, and handling communications.
• Prepare materials and briefings for meetings, track follow-ups, and ensure deadlines and deliverables are met.
• Manage domestic and international travel logistics, including itineraries, accommodations, and meeting coordination.
• Serve as a liaison between the executive and internal/external stakeholders, maintaining professionalism and clear communication.
• Attend meetings to take notes, manage action items, and ensure timely execution.
• Assist with special projects, reporting, and presentation development using tools like Microsoft Office and Google Workspace.
• Handle confidential information with discretion and support personal tasks as needed.
• Maintain a flexible schedule with availability for extended hours and occasional travel.

Qualifications:

• 8+ years of experience supporting senior executives in fast-paced environments.
• Exceptional communication, organizational, and problem-solving skills.
• Proficiency in Microsoft Office Suite and familiarity with modern collaboration tools (e.g., Zoom, Slack, Google Workspace).
• Ability to manage competing priorities with a calm and solution-oriented approach.
• Experience handling confidential information and navigating high-level internal and external relationships.
• Willingness to travel and work flexible hours as required.

Preferred:

• Experience in startup or high-growth environments.
• Familiarity with board support or investor relations.
• Positive, team-focused attitude with a high degree of cultural awareness.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other and Administrative

• Industries

  Technology, Information and Media

Referrals increase your chances of interviewing at Synergy Interactive by 2x

Get notified about new Executive Assistant jobs in Chicago, IL.

Evanston, IL $75,000.00-$95,000.00 1 week ago

Executive Assistant (Disney Advertising Sales)

Chicago, IL $70,000.00-$80,000.00 4 days ago

Assistant Property Manager (Commercial Office)

Chicago, IL $50,000.00-$75,000.00 3 days ago

Chicago, IL $80,000.00-$115,000.00 1 day ago

Cicero, IL $85,000.00-$94,000.00 3 weeks ago

EXECUTIVE ASSISTANT - Based in IL, AR, LA, MN, or WI

Chicago, IL $85,000.00-$95,000.00 21 hours ago

Chicago, IL $55,000.00-$60,000.00 3 weeks ago

Chicago, IL $70,000.00-$90,000.00 1 week ago

Executive Assistant, Advancement Operations

Chicago, IL $60,000.00-$65,000.00 2 weeks ago

Chicago, IL $49,199.33-$86,253.75 1 month ago

Executive Assistant, Campaign and Strategic Planning

Chicago, IL $65,000.00-$75,000.00 6 days ago

Chicago, IL $55,000.00-$80,000.00 1 year ago

Chicago, IL $80,000.00-$150,000.00 3 weeks ago

Executive Assistant to the Vice Provost for Faculty Affairs

Chicago, IL $65,000.00-$80,000.00 1 day ago

Elk Grove Village, IL $68,850.00-$99,100.00 6 days ago

Greater Chicago Area $65,000.00-$85,000.00 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.