Executive Assistant

Lensa; Northbrook (IL); Hybrid; USD 89,000 - 119,000; Full time

Job summary

A leading company is seeking an Executive Assistant in Northbrook, IL. The role involves supporting senior management through a variety of executive support duties and collaboration with various stakeholders. Ideal candidates possess a Bachelor's degree and fluency in Japanese and English, with strong organizational skills.

Benefits

Medical, Dental and Vision Insurance

Generous Paid Time Off options

401(k) match and annual company contribution

Company paid life insurance

Annual Corporate Bonus

Referral bonus program

Qualifications

• Proficient in English and Japanese.
• Excellent written and verbal skills.
• Ability to work with senior stakeholders.

Responsibilities

• Support the Chief Manufacturing Officer with administrative tasks.
• Manage calendars, meetings, and business travel arrangements.
• Maintain communication flow among executives and stakeholders.

Skills

Organization

Communication

Time-management

Team collaboration

Ethics

Education

Bachelor's degree

Job description

1 day ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, Astellas Pharma, is seeking professionals in Northbrook, IL. Apply via Lensa today!

Executive Assistant

Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas!

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at www.astellas.com .

This position is based in Northbrook, Illinois. Hybrid work from certain states may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines. Candidates interested in hybrid work are encouraged to apply.

Purpose

• Executive Assistant supporting the Chief Manufacturing Officer.
• Conduct a full range of administrative tasks, support, and executive duties.
• Acting as a liaison between Top Management, (Senior) Stakeholders, employees, and external relations.
  
  

Essential Job Responsibilities

• Acting as the point of contact among Executives, (Senior) Stakeholders, employees, and external relations.
• Managing CMfgO and other Executives’ calendars, set up meetings and planning events in close collaboration with other Executive Assistants.
• Arrange business travels and expense reports.
• Managing information flow in a timely and accurate manner.
• Format information for internal and external communication – memos, emails, presentations, reports in collaboration with relevant functions.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• In this position close collaboration with other Executive Assistants is required to ensure efficient management of Top Management their time. Understand their key priorities and manage their day-day schedule accordingly
• Flexibility in working style, e.g. position would occasionally require working outside business hours and while hybrid working is permitted, frequent working onsite will be required.
  
  

Qualifications Required

• Bachelor’s degree.
• Proficient in Japanese and English.
• Reside in the United States.
• Excellent written and verbal communication skills.
• Organizational and time-management skills.
• Collaborative mindset.
• Sense to anticipate customer's need and take appropriate actions.
• High sense of ethics and compliance culture.
  
  

Preferred

• Experience in working with senior stakeholders.
• Broad knowledge of the Astellas wider organization.
• Broad knowledge of other internal functional operations (Research, Development, Medical, Commercial, Technology & Manufacturing).
  
  

Salary Range: $89,300 -$119,000 (NOTE: Final salary could be more or less, based on experience)

Benefits

• Medical, Dental and Vision Insurance
• Generous Paid Time Off options, including Vacation and Sick time, plus national holidays including year-end shut down
• 401(k) match and annual company contribution
• Company paid life insurance
• Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions
• Long Term Incentive Plan for eligible positions
• Referral bonus program
  
  

Category Governance, Risk and Strategic Operations

Astellas is committed to equality of opportunity in all aspects of employment.

EOE including Disability/Protected Veterans

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

Referrals increase your chances of interviewing at Lensa by 2x

Get notified about new Executive Assistant jobs in Northbrook, IL.

Evanston, IL $75,000.00-$95,000.00 1 day ago

Executive Assistant (Disney Advertising Sales)

Assistant Property Manager (Commercial Office)

Chicago, IL $70,000.00-$90,000.00 1 day ago

Chicago, IL $49,199.33-$86,253.75 1 month ago

Chicago, IL $55,000.00-$60,000.00 1 week ago

Chicago, IL $60,000.00-$65,000.00 4 days ago

Executive Assistant, Advancement Operations

Chicago, IL $89,301.33-$114,816.00 1 month ago

Greater Chicago Area $65,000.00-$85,000.00 1 month ago

Executive Assistant, Campaign and Strategic Planning

Highwood, IL $65,000.00-$80,000.00 1 week ago

Chicago, IL $55,000.00-$80,000.00 1 year ago

Lake Zurich, IL $20.00-$23.00 20 hours ago

Chicago, IL $80,000.00-$120,000.00 1 week ago

Assistant Front Office Manager - The Ritz-Carlton, Chicago

(1.0 FTE) Executive Assistant for Personnel Services

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.