Executive Assistant

Mack & Associates, Ltd.; Chicago (IL); Hybrid; USD 80,000 - 110,000; Full time

Job summary

A prestigious private equity firm in Chicago is seeking a seasoned Executive Assistant to provide high-level administrative support to the Managing Partner and leadership team. This full-time role offers a competitive salary, a comprehensive benefits package, and follows a hybrid work model, making it an excellent opportunity for a polished professional looking to make an impact in a top-tier organization.

Benefits

Health Insurance

Generous PTO

401(k)

Qualifications

• Minimum of 5 years of executive assistant experience, preferably in private equity or financial services.
• Proven experience supporting C-suite or senior-level executives.

Responsibilities

• Provide high-level administrative support to the Managing Partner and senior leaders.
• Manage complex calendars and coordinate travel arrangements.
• Prepare, proofread, and edit presentations and reports.

Skills

Organizational Skills

Time Management

Communication

Problem Solving

Tools

Microsoft Office Suite

Job description

Mack & Associates, Ltd. provided pay range

This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $110,000.00/yr

A prestigious private equity firm based in Chicago is seeking a seasoned Executive Assistant to support the Managing Partner and select members of the leadership team. This full-time role offers a competitive salary of $80,000–$110,000, commensurate with experience, along with a comprehensive benefits package that includes health insurance, generous PTO, 401(k), and more. The position follows a hybrid work model with three days onsite in a collaborative and professional office environment. This is an excellent opportunity for a polished, experienced Executive Assistant to join a top-tier private equity firm and provide meaningful support to high-impact leaders.

Key Responsibilities of the Executive Assistant:

• Provide high-level administrative support to the Managing Partner and additional senior leaders
• Manage complex calendars, schedule internal and external meetings, and coordinate all aspects of travel (domestic and international)
• Prepare, proofread, and edit presentations, reports, correspondence, and other confidential documents
• Act as a liaison with internal teams, investors, and external partners, maintaining professionalism and discretion
• Track action items, prioritize incoming requests, and ensure timely follow-ups
• Process expense reports, assist with meeting logistics, and handle ad hoc administrative projects

Qualifications of the Executive Assistant:

• Minimum of 5 years of executive assistant experience, preferably within private equity, investment management, or financial services
• Proven experience supporting C-suite or senior-level executives in a fast-paced, high-pressure environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent organizational, time management, and problem-solving skills
• Strong communication skills and ability to maintain confidentiality at all times
• Polished, professional demeanor and a proactive, detail-oriented approach

P-1

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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Medical insurance

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