Executive Assistant to the CEO

Lensa; Chicago (IL); On-site; USD 100,000 - 120,000; Full time

Job summary

A leading career site seeks an Executive Assistant for CIBC in Chicago. The role requires managing administrative activities, supporting executives with calendar management, travel arrangements, and providing professional communication. Ideal candidates should excel in a fast-paced environment and demonstrate accountability and strong organization skills.

Benefits

Medical, Dental, Vision Insurance

Paid Time Off

401(k) Plan

Discretionary Bonus

Qualifications

• Experienced administrative professional with experience as an Executive Assistant.
• Strong communicator with excellent verbal and written skills.
• Digital proficiency in MS Office suite.

Responsibilities

• Manage executive calendars, travel arrangements, and expense reporting.
• Prepare reports, presentations, and handle administrative duties.
• Coordinate meetings and manage onboarding/off-boarding activities.

Skills

Accountability

Administrative Support

Calendar Management

Decision Making

Microsoft Excel

Written Communication

Tools

MS Office Suite

Job description

1 week ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, CIBC, is seeking professionals in Chicago, IL. Apply via Lensa today!

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com (https://www.cibc.com/en/about-cibc.html)

What You'll Be Doing

As an Executive Assistant, you are responsible for managing the day-to-day administrative activities ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant exercises independent initiative and judgement in managing special projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans the role makes decisions on daily priorities, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you will be on-site full-time.

How You’ll Succeed

• Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
• Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arrange group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
• Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic, and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes, and compiling presentation materials.
• Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off-boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, travel profiles, etc. As required, put together decks for any team or annual events. Act as delegate for executives and their direct reports, as required, for workday transactions.
  
  

Who You Are

• You’re an experienced administrative professional . You have experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
• You’re a strong communicator . You have excellent verbal and written communication and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
• You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
• You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision-making.
• Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.
  
  

California residents — your privacy rights regarding your actual or prospective employment (https://us.cibc.com/en/about-us/california-consumer-privacy-act-employment.html)

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $100,000.00-120,000.00 for the market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays and 401(k), in addition to other special perks reserved for our team members.

This position does not offer visa sponsorship.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
• Subject to plan and program terms and conditions
  
  

What You Need To Know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [e-mail]
• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.
  
  

Job Location

IL-120 S LaSalle St

Employment Type

Regular

Weekly Hours

40

Skills

Accountability, Administrative Support, Calendar Management, Correspondence Preparation, Decision Making, Event Management, Expense Accounts, Invoices, Judgement, Microsoft Excel, Microsoft Outlook, Multitasking, Office Administration, Organizational Efficiency, Presentation Materials, Processing Expense Reports, Scheduling Meetings, Travel Bookings, Travel Coordination, Travel Expense, Travel Planning, Written Communication

At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability.

Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel.

Every day, our 44,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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