Executive Assistant – (CHIB)

Accurate; Chicago (IL); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Benefits: medical, dental, vision

Job summary

Accurate Personnel in Chicago, Illinois is hiring immediately for an Executive Assistant to join our team. This role provides day-to-day administrative and operational support while assisting with daily tasks, customer requests, reporting, and special projects.

The ideal candidate takes pride in doing things correctly, adapts to changing priorities, and is eager to grow professionally in a busy office environment.

Qualifications

• Dependable: shows up on time, meets deadlines, keeps commitments, and follows through.
• Trustworthy: handles confidential information appropriately.
• Organized: keeps track of multiple responsibilities and priorities.
• Detail-Oriented: accuracy matters in documents and data.
• Adaptable: shifts between tasks in a dynamic environment.
• Eager to Learn: keen to grow skills and knowledge.
• Proactive: takes initiative and follows through on tasks.
• Bilingual: communicates clearly in English and Spanish.

Responsibilities

• Provide day-to-day administrative support to the Vice President.
• Maintain spreadsheets, reports, records, and other business documents.
• Organize files, calendars, and schedules to keep operations running smoothly.
• Help track outstanding tasks, requests, and deadlines.
• Assist with routine customer inquiries, orders, invoices, and specs.
• Communicate professionally with customers, vendors, and staff.
• Assist with planning events and company activities.
• Support the VP on special projects and research as needed.
• Take ownership of assigned projects to completion.
• Identify opportunities to improve organization and processes.

Job description

HIRING IMMEDIATELY: EXECUTIVE ASSISTANT IN CHICAGO, IL

Accurate Personnel is hiring immediately for an Executive Assistant to join our team in Chicago, Illinois. This individual will be responsible for providing administrative and operational support while assisting with daily tasks, customer requests, reporting, and special projects. The ideal candidate is someone who takes pride in doing things correctly, follows through on commitments, adapts to changing priorities, and wants to grow professionally and learn an industry.

Pay, Schedule, and Location

• Starting at $23/hour


• Excellent benefits package, including medical, dental, and vision


• Full time schedule


• Located in Chicago, Illinois

Duties and Responsibilities

• Provide day-to-day administrative support to the Vice President


• Maintain spreadsheets, reports, records, and other business documents, ensuring information is accurate, organized, and up to date


• Organize files (paper and electronic), calendars and schedules, documents, schedules, and other information to keep daily operations running smoothly


• Help track outstanding tasks, requests, and deadlines to ensure nothing falls through the cracks


• Assist with routine customer questions, requests, and follow-up, including e-mailing order confirmations, invoices, and product specifications sheets and pictures


• Communicate professionally and promptly with customers, vendors, employees, and other business contacts


• Assist with planning company events, holiday parties, customer gifts, and other company activities


• Assist the Vice President with special projects, research, and other assignments as needed


• Take ownership of assigned projects and see them through to completion


• EVENTUALLY – Identify ways to improve organization, efficiency, and administrative processes


• Handle confidential business and customer information with discretion


• Maintain a positive, professional, and solutions-oriented attitude

Requirements and Qualifications

• Dependable: Shows up on time, meets deadlines, keeps commitments, and follows through without needing constant reminders


• Trustworthy: Exercises good judgment, handles confidential information appropriately, and can be relied upon to do the right thing


• Organized: Keeps track of multiple responsibilities, maintains orderly records, and knows how to prioritize tasks


• Detail-Oriented: Takes pride in accuracy and recognizes that small details matter


• Adaptable: Can shift between different tasks, handle changing priorities, and remain productive in a dynamic business environment


• Eager to Learn: Has a genuine interest in developing new skills, understanding the business, and taking on greater responsibility


• Proactive: Looks for ways to help, identifies what needs to be done, and takes initiative rather than always waiting for instructions


• A Strong Communicator: Communicates clearly, professionally, and respectfully with customers, coworkers, and management, in both English and Spanish


• A Problem Solver: Approaches challenges with a practical, positive attitude and makes a reasonable effort to find solutions


• Growth-Oriented: Wants to improve, accepts feedback, and is interested in building a long-term career

Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.