Executive Assistant

Mack & Associates, Ltd.; Skokie (IL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical and dental insurance

Generous PTO

Job summary

Mack & Associates, Ltd. in Skokie, IL seeks an Executive Assistant to provide comprehensive personal and business support to a senior executive.

This is a full-time, onsite role offering a salary of $70,000–$90,000, based on experience. The ideal candidate is assertive, highly organized, and capable of managing calendars, coordinating travel, handling confidential information, and supporting special projects in a fast-paced environment.

Qualifications

• 2–7 years of experience in executive support or similar role.
• Experience supporting senior leaders or high-net-worth individuals.
• Strong organizational and time-management skills.
• Proactive, assertive approach with ability to take ownership.
• Excellent written and verbal communication; professional interpersonal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage a dynamic calendar, coordinate meetings and appointments, and prioritize competing requests.
• Serve as primary point of contact for internal and external stakeholders with timely follow-up.
• Coordinate business and personal travel arrangements and itineraries; manage logistics.
• Provide administrative and project support across business initiatives and deadlines.
• Assist with planning client events, engagements, and personal gatherings; manage vendors and details.
• Support the company’s social media presence; draft and schedule posts to maintain brand messaging.
• Handle general administrative duties, correspondence, and expense tracking; manage sensitive information.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Tools

Microsoft Office

Scheduling tools

Job description

A successful and growing professional services firm in Skokie, IL is seeking a confident, proactive, and highly organized Executive Assistant to provide comprehensive personal and business support to a senior executive. This is a full-time, fully onsite opportunity offering a salary of $70,000–$90,000, depending on experience. The ideal individual is assertive, resourceful, and thrives in a fast-paced environment, with a strong sense of urgency and the ability to anticipate needs, manage competing priorities, and ensure tasks are completed efficiently. This position offers the opportunity to serve as a trusted right hand to leadership while supporting daily operations, coordinating events, managing logistics, and assisting with special projects. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.

Responsibilities of the Executive Assistant:

• Manage a dynamic calendar, coordinate meetings and appointments, and prioritize competing requests while ensuring the executive’s personal and professional commitments are handled efficiently.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professional communication and ensuring timely follow-up on important matters.
• Coordinate business and personal travel arrangements, manage itineraries, oversee logistics, and assist with personal errands and household-related needs as required.
• Provide administrative and project support across business initiatives, helping track deadlines, follow up on outstanding items, and ensure priorities are completed with a strong sense of urgency.
• Assist with planning and coordinating client events, professional engagements, and personal gatherings, managing schedules, vendors, and logistical details to ensure seamless execution.
• Support the company’s social media presence by assisting with content creation, drafting and scheduling posts, and helping maintain consistent brand messaging across platforms.
• Handle general administrative duties, correspondence, document preparation, expense tracking, and other special projects while managing sensitive information with discretion and sound judgment.

Qualifications of the Executive Assistant:

• 2–7 years of experience in executive assistance, administrative support, hospitality, or a similar client-facing role; experience supporting senior leadership or high-net-worth individuals is preferred.
• Exceptional organizational and time management skills, with the ability to manage multiple competing priorities, anticipate needs, and maintain accuracy in a fast-paced environment.
• A confident, assertive, and proactive approach, with a strong sense of urgency and the ability to take ownership of tasks, follow through independently, and prioritize requests effectively.
• Excellent written and verbal communication skills, with the professionalism and interpersonal skills to build relationships with executives, clients, vendors, and other stakeholders.
• Strong technological proficiency, including Microsoft Office; experience with social media platforms, content creation, and scheduling tools is preferred.
• Demonstrated discretion, sound judgment, and dependability when managing confidential business matters, personal requests, and sensitive information.
• A resourceful, service-oriented mindset with a genuine enjoyment of supporting others, a willingness to handle tasks of varying scope, and the flexibility to adapt quickly to changing needs and priorities.