Executive Assistant-CBMC

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 62,000 - 66,000; Full time

Job summary

The Executive Assistant (EA) position provides executive support for the Chair in the Division of Chemical Biology and Medicinal Chemistry with varied programs and responsibilities. It requires managing calendars, communications, and travel, while maintaining a high level of discretion and professionalism.

The EA also supports CICBDD financial operations within CBMC, handling invoicing, reimbursements, and reporting.

Qualifications

• Minimum education: high school diploma or equivalent with 3 years’ progressive admin/office management experience, or an Associate’s degree with 1 year, or Bachelor’s degree in business or related field, or equivalent combination.
• Experience with Microsoft Office Suite (Word, Excel, Outlook) and calendar management.
• Familiarity with PeopleSoft, reporting tools, and data sources.
• Ability to adapt to multiple data sources and technology tools.

Responsibilities

• Provide executive support for the Chair in the Division of Chemical Biology and Medicinal Chemistry; manage calendars, correspondence, travel, and communications.
• Coordinate internal and external meetings, prepare materials, and liaise with diverse stakeholders.
• Provide financial business operations support for CICBDD within CBMC, including basic budgeting and reporting.

Skills

Microsoft Office

Calendar management

Communication

Education

Bachelor's degree (any)

Associate’s degree

High school diploma

Tools

PeopleSoft

InfoPorte

Excel

Job description

Department

SOP-CBMC-452100

Career Area

Administrative/Clerical Support

Is this an internal only recruitment?

No

Posting Open Date

11/05/2026

Application Deadline

11/20/2026

Position Type

Permanent Staff (SHRA)

Position Title

Executive Assistant - Journey

Salary Grade Equivalent

NC12 / GN10

Working Title

Executive Assistant-CBMC

Position Number

00060629

Vacancy ID

P021524

Full-time/Part-time Permanent/Time-Limited

Full-Time Permanent

Hours per week

40

Work Schedule

Monday – Friday, 8am-5pm

Work Location

CHAPEL HILL, NC

Position Location

North Carolina, US

Hiring Range

$62,000- $66,304

Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

This position is not eligible for H-1B sponsorship.

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The UNC Eshelman School of Pharmacy (www.pharmacy.unc.edu) is one of six health science schools (Pharmacy, Nursing, Dentistry, Social Work, Public Health, Medicine) at the University of North Carolina at Chapel Hill and is one of the oldest health science academic programs at Chapel Hill. The School teaches approximately 600 PharmD students and 145 graduate students. The School has built a reputation for its continued pursuit of excellence, rigorous education and training programs, cutting-edge multidisciplinary research, progressive pharmacy practices, efficient business operations, and its outstanding faculty, staff, and students. The School was named the number one School of Pharmacy in the U.S. by the U.S. News and World Report. The School has experienced unprecedented growth and success and continues to strategically position itself for sustained impact, as articulated in the School’s Strategic Plan ( https://pharmacy.unc.edu/about/oe/strategic-plan/). Our Vision is to be the global leader in pharmacy and pharmaceutical sciences. Our Mission is to prepare leaders and innovators to solve the world’s most pressing health care challenges. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.

Position Summary

The Executive Assistant (EA) position provides executive support for the Chair in the Division of Chemical Biology and Medicinal Chemistry that is characterized by operations with multiple and varied programs/components. The role of this position is defined and impacted by the mutual working relationship established with the Chair. These positions serve as the principle executive administrative support. There are situations where incumbents function as an executive assistant the majority of the time but still have some responsibilities of an operational nature. Work ranges from standardized office support assignments to performance of executive administrative duties involving decision-making and judgment. Public contact is a major component of positions, both internal and external to the organization. Work requires contact with faculty, staff, managers of other units within the organization, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public. In addition, the Division Executive Assistant will provide financial business operations support for the CICBDD within CBMC.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Related administrative experience, preferably in an academic or higher education environment.
• Proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.
• Experience using PeopleSoft and associated reporting tools.
• Ability to adapt to and effectively utilize a variety of data sources, systems, and technology tools.
• Experience using InfoPorte.

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Overtime occasionally, Weekend work occasionally