Executive Assistant - Journey

The University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 60,000 - 72,000; Full time

Job summary

The University of North Carolina at Chapel Hill is seeking an Executive Assistant to the Chair of Epidemiology. This professional will handle scheduling, correspondence, and administrative tasks for the department leadership, ensuring smooth daily operations and effective communication with faculty and staff.

The role requires coordinating projects, managing confidential information, and supporting strategic initiatives within a dynamic academic environment.

Qualifications

• High school diploma or equivalent with 3 years of progressively responsible administrative/office management experience.
• Associate’s degree with 1 year of progressively responsible administrative/office management experience.
• Bachelor’s degree in business administration or a related discipline.
• Executive assistance in higher education preferred.

Responsibilities

• Serve as the Executive Assistant to the Chair of Epidemiology and support the leadership team.
• Manage day-to-day office operations, communications, and scheduling for the Chair.
• Coordinate tasks, prepare reports, and assist with strategic initiatives for the department.

Education

High school diploma or equivalency

Associate’s degree in secretarial science, business administration, or related discipline

Bachelor’s degree, preferably in business administration or a related discipline

Executive assistance in higher education preferred

Job description

Posting Information
Posting Information
Department Epidemiology-463501
Career Area Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date 11/09/2026
Application Deadline 11/30/2026
Position Type Permanent Staff (SHRA)
Position Title Executive Assistant - Journey
Salary Grade Equivalent NC12 / GN10
Working Title Executive Assistant
Position Number 20037880
Vacancy ID P021539
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
Hours per week 40
Work Schedule Monday-Friday 8:00 am to 5:00 pm (Flexible)
Work Location CHAPEL HILL, NC
Position Location North Carolina, US
Hiring Range $60,000 - $72,000
Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .
Notice to Applicants This position is not eligible for H-1B sponsorship.
Position Summary Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC –Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose Of Organizational Unit
The Department of Epidemiology is one of the eight departments located in the Gillings School of Global Public Health. The department’s primary focus is to the development and application of research methods to understand the patterns and causes of health and disease, and the application of that knowledge to improving the health of populations. We provide strong training in research methods and opportunities for the application of epidemiology to a wide range of health problems through our research. The achievements of our faculty, staff, students, and alumni have enabled us to become one of the leading academic departments of epidemiology in the world. At UNC -CH, Epidemiology is one of the largest and most complex departments on campus. The department has 36 Tenured-Tenure Track / 7 Joint Tenure-Track Faculty, 16 Fixed Term / 2 Joint Fixed Term Faculty, 125 Adjuncts, 30 EHRA Non-Faculty, 18 Postdocs, 19 SHRA , 27 Temps, and 228 Students (146 PhD Students, 70 Applied Epi MPH , 12 MSCR ) for whom Epidemiology pays 146 as RA/TA/Trainees/Fellows. Total departmental budget of $38 million (FY26).
Position Summary
This position primarily functions as the Executive Assistant to the Chair of Epidemiology and reports directly to the Chair. The position manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team (Associate Chair(s), Chairs of Departmental Committees, Academic Coordinator(s), and the Business Manager). This position has responsibility for making sure the day-to-day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally. The position serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. This position coordinates administrative support and serves as a high-level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair’s initiatives, research programs and projects.
Minimum Education And Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Management Preferences
Executive assistance in higher education preferred.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities Not Applicable.
Position/Schedule Requirements
Special Instructions
Contact Information
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.