Executive Assistant-CBMC

University of North Carolina - Chapel Hill; Elkins Hills (NC); On-site; USD 62,000 - 66,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid leave

Health, life and retirement plans

Job summary

University of North Carolina at Chapel Hill seeks an Executive Assistant to support the Chair in the Division of Chemical Biology and Medicinal Chemistry. This role delivers high-level administrative and financial operations support across multiple programs and external partners.

You will routinely coordinate with faculty, staff, and stakeholders, manage calendars, prepare reports, and handle confidential information while upholding UNC-Chapel Hill's standards and strategic priorities.

Qualifications

• High school diploma or equivalent with 3 years of progressive admin/office management experience, or an Associate's degree with 1 year experience.
• Bachelor's degree in business administration or related discipline is acceptable.
• Degrees must be from accredited institutions.

Responsibilities

• Provide executive administrative support for the Chair in the Division of Chemical Biology and Medicinal Chemistry.
• Coordinate operations across multiple programs and units.
• Serve as a point of contact with faculty, staff, and external stakeholders.
• Provide financial business operations support for CICBDD within CBMC.

Skills

Administrative support

Executive support

Communication skills

Public contact

Education

Bachelor's degree in business administration or related field

Associate's degree (related field)

High school diploma or equivalent

Tools

Microsoft Office Suite

PeopleSoft

InfoPorte

Job description

Posting Information

• Department: SOP-CBMC-452100
• Career Area: Administrative/Clerical Support
• Is this an internal only recruitment?: No
• Posting Open Date: 11/05/2026
• Application Deadline: 11/20/2026
• Position Type: Permanent Staff (SHRA)
• Position Title: Executive Assistant - Journey
• Salary Grade Equivalent: NC12 / GN10
• Working Title: Executive Assistant-CBMC
• Position Number: 00060629
• Vacancy ID: P021524
• Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent
• Hours per week: 40
• Work Schedule: Monday - Friday, 8am-5pm
• Work Location: CHAPEL HILL, NC
• Position Location: North Carolina, US
• Hiring Range: $62,000- $66,304
• Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
• Notice to Applicants: This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel! A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The UNC Eshelman School of Pharmacy (www.pharmacy.unc.edu) is one of six health science schools (Pharmacy, Nursing, Dentistry, Social Work, Public Health, Medicine) at the University of North Carolina at Chapel Hill and is one of the oldest health science academic programs at Chapel Hill. The School teaches approximately 600 PharmD students and 145 graduate students. The School has built a reputation for its continued pursuit of excellence, rigorous education and training programs, cutting-edge multidisciplinary research, progressive pharmacy practices, efficient business operations, and its outstanding faculty, staff, and students. The School was named the number one School of Pharmacy in the U.S. by the U.S. News and World Report. The School has experienced unprecedented growth and success and continues to strategically position itself for sustained impact, as articulated in the School's Strategic Plan (https://pharmacy.unc.edu/about/oe/strategic-plan/).

Our Vision is to be the global leader in pharmacy and pharmaceutical sciences. Our Mission is to prepare leaders and innovators to solve the world’s most pressing health care challenges. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.

Position Summary

The Executive Assistant (EA) position provides executive support for the Chair in the Division of Chemical Biology and Medicinal Chemistry that is characterized by operations with multiple and varied programs/components. The role of this position is defined and impacted by the mutual working relationship established with the Chair. These positions serve as the principle executive administrative support. There are situations where incumbents function as an executive assistant the majority of the time but still have some responsibilities of an operational nature. Work ranges from standardized office support assignments to performance of executive administrative duties involving decision-making and judgment. Public contact is a major component of positions, both internal and external to the organization. Work requires contact with faculty, staff, managers of other units within the organization, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public. In addition, the Division Executive Assistant will provide financial business operations support for the CICBDD within CBMC.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Related administrative experience, preferably in an academic or higher education environment.
• Proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.
• Experience using PeopleSoft and associated reporting tools.
• Ability to adapt to and effectively utilize a variety of data sources, systems, and technology tools.
• Experience using InfoPorte.

Position/Schedule Requirements

Overtime occasionally, Weekend work occasionally

Quick Link

https://unc.peopleadmin.com/postings/327835

Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.