Executive Assistant: Calendar, Travel & Operations

Carolina Legal Staffing; Bethesda (MD); On-site; USD 60,000 - 82,000; Full time

Job summary

Carolina Legal Staffing is seeking an Executive Assistant to deliver executive-level administrative and operational support to one or more department leaders and their teams. You will manage calendars, coordinate meetings and travel, draft communications, and help ensure day-to-day priorities run smoothly.

The role requires strong organization, discretion, and the ability to handle multiple priorities with minimal supervision.

Qualifications

• Prior experience supporting senior leaders or executives.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities with minimal supervision.
• Demonstrated professionalism, discretion, and attention to detail.

Responsibilities

• Manage complex executive calendars, including scheduling and prioritizing meetings.
• Coordinate internal and external meetings, conference calls, and virtual events.
• Draft, proofread, and distribute professional correspondence.
• Coordinate business travel arrangements, including transportation, lodging, and itineraries.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Maintain filing systems and organizational records.
• Support onboarding activities, logistics planning, and department initiatives as assigned.
• Coordinate office logistics, supplies, and space-related requests.
• Assist with special projects and administrative initiatives.
• Track deliverables, timelines, and follow-up items.
• Timely and accurate calendar management.
• Professional and responsive communication support.
• Accurate processing of travel and expense activities.
• Effective execution of assigned administrative and operational tasks.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Project coordination

Job description

Carolina Legal Staffing is seeking an Executive Assistant to deliver executive-level administrative and operational support to one or more department leaders and their teams. You will manage calendars, coordinate meetings and travel, draft communications, and help ensure day-to-day priorities run smoothly.

The role requires strong organization, discretion, and the ability to handle multiple priorities with minimal supervision.