Executive Assistant | Calendar Master & Travel Coordinator

Ares Management LLC; Bellevue (WA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Comprehensive medical/rx, dental and视觉

401(k) with company match

HSA/FSA options

Life and disability insurance

Job summary

Ares Management LLC in Bellevue, WA is seeking an Executive Assistant to provide high-level administrative support to professionals in a fast-paced environment. The role includes heavy calendaring, travel coordination, expense reporting, and office management, with a strong emphasis on reliability and proactive follow-up.

The ideal candidate will have 3–5 years of experience as an Administrative Assistant or Office Manager, and be proficient in MS Word, Excel, PowerPoint, Outlook, and Zoom.

Qualifications

• Bachelor’s Degree strongly preferred, but not required.
• Minimum 3-5 years of experience as an Administrative Assistant or Office Manager.
• Proficiency with MS Word, Excel, PowerPoint, Outlook; Zoom; and expense systems.

Responsibilities

• Manage heavy calendaring for professionals and coordinate internal/external meetings and conference calls.
• Coordinate domestic and international travel, including itineraries, lodging, and visas when needed; manage expense reports via Concur.
• Provide office management support such as liaising with building management, supplies, and facilities coordination.
• Maintain multiple calendars, screen calls, and prepare materials and documents for meetings.
• Support junior staff and other administrative team members as needed and provide coverage.

Skills

Calendar management

Travel coordination

Prioritization

Communication

Screening calls

Team collaboration

Education

Bachelor's Degree

Tools

MS Word

Excel

PowerPoint

Outlook

Zoom

Concur

Job description

Ares Management LLC in Bellevue, WA is seeking an Executive Assistant to provide high-level administrative support to professionals in a fast-paced environment. The role includes heavy calendaring, travel coordination, expense reporting, and office management, with a strong emphasis on reliability and proactive follow-up.

The ideal candidate will have 3–5 years of experience as an Administrative Assistant or Office Manager, and be proficient in MS Word, Excel, PowerPoint, Outlook, and Zoom.