Executive Assistant: Calendar, Projects & Executive Support

Building Services of America; Woodridge (IL); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health, Dental, and Vision

401(k)

Referral program

Job summary

Building Services of America (BSA) in Woodridge, Illinois is seeking an experienced Executive Assistant to support senior leadership. The role handles calendars, travel, correspondence, and meeting materials with a focus on accuracy and discretion.

Requirements include 1+ year of relevant experience, strong organization, and skilled MS Office use. On-site position, Monday–Friday, 8:00 AM–4:30 PM, with benefits including health, dental, vision, and 401(k).

Qualifications

• 1+ year of executive assistant or senior administrative experience preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with MS Office applications.
• Ability to maintain confidentiality.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Review and prioritize calls, emails, and requests; escalate urgent matters.
• Prepare and proofread correspondence, reports, and meeting materials.
• Coordinate leadership meetings, agendas, action items, and deadlines.
• Track projects and provide status updates.

Skills

Executive scheduling

Calendar management

Communication

Organizational skills

Discretion

Education

Associate’s or bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Building Services of America (BSA) in Woodridge, Illinois is seeking an experienced Executive Assistant to support senior leadership. The role handles calendars, travel, correspondence, and meeting materials with a focus on accuracy and discretion.

Requirements include 1+ year of relevant experience, strong organization, and skilled MS Office use. On-site position, Monday–Friday, 8:00 AM–4:30 PM, with benefits including health, dental, vision, and 401(k).