Executive Assistant - Calendar & Meetings Pro

Trinity Health; Jamaica (GA); On-site; USD 75,188,000 - 99,286,000; Full time

Job summary

Trinity Health is seeking an experienced executive assistant to support senior executives, manage calendars, coordinate meetings, and ensure smooth operation of the administrative office in a fast-paced environment. You will prepare correspondence, edit presentations, handle confidential information with discretion, and maintain professional communications with staff and external partners, while ensuring accuracy and timeliness.

Flexibility in working hours is required.

Qualifications

• Two years of college or relevant experience in an executive support role.
• Proven ability to manage calendars and coordinate executive meetings.
• Demonstrated discretion handling confidential information and materials.
• Notary Public commissioned or willing to obtain certification on hire.

Responsibilities

• Prepare and edit correspondence, presentations, reports, and other documents for senior executives.
• Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses.
• Anticipate executives' needs and address administrative challenges proactively.
• Manage meeting logistics, prep spaces, and ensure technology functions smoothly.
• Collaborate with administrative team to support the organization.
• Maintain confidentiality and professionalism in all interactions.
• Take meeting minutes and respond to correspondence as needed.
• Provide executive-level support in a fast-paced environment.

Skills

Executive support

Calendar management

Confidentiality

Notary knowledge

Education

Two years of college or appropriate experience

Must be a commissioned Notary Public

Tools

Microsoft Office Suite

Job description

Trinity Health is seeking an experienced executive assistant to support senior executives, manage calendars, coordinate meetings, and ensure smooth operation of the administrative office in a fast-paced environment. You will prepare correspondence, edit presentations, handle confidential information with discretion, and maintain professional communications with staff and external partners, while ensuring accuracy and timeliness.

Flexibility in working hours is required.