Executive Assistant to Senior Leadership — Meetings & Projects

Houston Methodist; Houston, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Houston Methodist seeks an Executive Assistant to manage executive calendars, plan appointments, board meetings, conferences, and travel arrangements. The role supports high-level clerical tasks, prepares presentations, and handles confidential information with discretion.

You will interact with physicians, staff, and leadership, delivering professional, confidential administrative support. Responsibilities include minute-taking, research, and producing reports while maintaining organization and

Qualifications

• High School diploma or equivalent required; secondary education preferred.
• Five years’ secretary experience with three years’ supporting senior management.
• Excellent communication and interpersonal skills with strong customer service orientation.
• Proficiency in MS Office and ability to prepare reports and presentations.

Responsibilities

• Maintains executive calendars and coordinates meetings and travel.
• Attends meetings and takes minutes; distributes notes.
• Prepares agendas, assembles materials, and supports board activities.
• Handles confidential documents and manages information with discretion.
• Creates presentations and proposals for executives.

Skills

Communication

Customer service

Time management

Multitasking

Teamwork

Problem solving

Dictation

Education

High School diploma or equivalent

Secondary level education preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Outlook

Publisher

Job description

Houston Methodist seeks an Executive Assistant to manage executive calendars, plan appointments, board meetings, conferences, and travel arrangements. The role supports high-level clerical tasks, prepares presentations, and handles confidential information with discretion.

You will interact with physicians, staff, and leadership, delivering professional, confidential administrative support. Responsibilities include minute-taking, research, and producing reports while maintaining organization and