Executive Assistant - Calendar Maestro & Confidential Support

Paz Financial Consulting; United States; Remote; USD 36,000 - 44,000; Full time

Benefits offered by this job

Competitive hourly compensation: $26 -

PTO and holidays (as applicable)

Health insurance options (medical, ?)

Retirement savings plan options (as ?)

Wellness support and resources (as ?)

Career growth opportunities within the

Job summary

Paz Financial Consulting is seeking an Executive Assistant to provide high-level administrative support to the executive team. You will manage calendars, coordinate communications, prepare materials, and arrange travel with confidentiality and discretion.

This role requires meticulous organization, strong written and verbal communication, and the ability to handle multiple priorities with tact. You'll work closely with internal and external stakeholders, maintain accurate records, and support

Qualifications

• 2+ years of administrative or executive assistant experience.
• Experience with calendar management and scheduling.
• Proficiency with Microsoft Office or equivalent productivity tools.
• Excellent written and verbal communication with professional, inclusive approach.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain the executive's calendar, including scheduling meetings and coordinating availability.
• Prepare agendas, meeting materials, and supporting documents for meetings.
• Coordinate internal and external communications, including email and phone correspondence.
• Arrange travel and logistics, including itineraries and confirmations.
• Handle document management and maintain organized records.
• Track action items and follow-ups to ensure timely completion.
• Support routine administrative operations, including data entry and document formatting.
• Assist with reports, presentations, and correspondence with accuracy.
• Maintain confidentiality and exercise sound judgment on requests.
• Support special projects and ad hoc requests as needed.

Skills

Calendar management

Verbal & written communication

Discretion/confidentiality

Multitasking

Office software

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Paz Financial Consulting is seeking an Executive Assistant to provide high-level administrative support to the executive team. You will manage calendars, coordinate communications, prepare materials, and arrange travel with confidentiality and discretion.

This role requires meticulous organization, strong written and verbal communication, and the ability to handle multiple priorities with tact. You'll work closely with internal and external stakeholders, maintain accurate records, and support