Executive Assistant

Paz Financial Consulting; United States; Remote; USD 36,000 - 44,000; Full time

Benefits offered by this job

Competitive hourly compensation: $26 -

PTO and holidays (as applicable)

Health insurance options (medical, ?)

Retirement savings plan options (as ?)

Wellness support and resources (as ?)

Career growth opportunities within the

Job summary

Paz Financial Consulting is seeking an Executive Assistant to provide high-level administrative support to the executive team. You will manage calendars, coordinate communications, prepare materials, and arrange travel with confidentiality and discretion.

This role requires meticulous organization, strong written and verbal communication, and the ability to handle multiple priorities with tact. You'll work closely with internal and external stakeholders, maintain accurate records, and support

Qualifications

• 2+ years of administrative or executive assistant experience.
• Experience with calendar management and scheduling.
• Proficiency with Microsoft Office or equivalent productivity tools.
• Excellent written and verbal communication with professional, inclusive approach.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain the executive's calendar, including scheduling meetings and coordinating availability.
• Prepare agendas, meeting materials, and supporting documents for meetings.
• Coordinate internal and external communications, including email and phone correspondence.
• Arrange travel and logistics, including itineraries and confirmations.
• Handle document management and maintain organized records.
• Track action items and follow-ups to ensure timely completion.
• Support routine administrative operations, including data entry and document formatting.
• Assist with reports, presentations, and correspondence with accuracy.
• Maintain confidentiality and exercise sound judgment on requests.
• Support special projects and ad hoc requests as needed.

Skills

Calendar management

Verbal & written communication

Discretion/confidentiality

Multitasking

Office software

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant

About the Role

Paz Financial Consulting is seeking a detail-oriented Executive Assistant to provide high-level administrative and organizational support. This role helps ensure the executive's day runs smoothly by managing schedules, coordinating communications, and handling time-sensitive tasks with professionalism and discretion.

Success in this position looks like dependable calendar management, clear communication, accurate follow-through on priorities, and a strong ability to handle competing demands while maintaining confidentiality.

Duties & Responsibilities

• Manage and maintain the executive's calendar, including scheduling meetings, prioritizing requests, and coordinating availability.
• Prepare agendas, meeting materials, and supporting documents to ensure meetings run efficiently.
• Coordinate internal and external communications, including email and phone correspondence, while maintaining a professional tone.
• Arrange travel and logistics as needed, including itineraries, confirmations, and relevant documentation.
• Handle document management tasks such as organizing files, updating records, and ensuring information is readily accessible.
• Track action items and follow-ups to support timely completion of priorities.
• Support with routine administrative operations, including data entry, formatting documents, and maintaining organized workflows.
• Assist with preparing reports, presentations, and correspondence with accuracy and attention to detail.
• Maintain confidentiality of sensitive information and exercise sound judgment in handling requests.
• Support special projects and ad hoc requests as assigned, adapting quickly to changing needs.

Requirements

• Education: High school diploma or equivalent; associate's or bachelor's degree preferred.
• Experience: Typically 2+ years of administrative or executive assistant experience.
• Proficiency with common office software, including Microsoft Office or equivalent productivity tools (Word, Excel, PowerPoint).
• Strong calendar management skills and experience coordinating meetings and schedules.
• Ability to manage multiple priorities while maintaining accuracy and timeliness.
• Excellent written and verbal communication skills with a professional, inclusive approach.
• Strong organizational skills, attention to detail, and reliable follow-through.
• Comfort working with confidential information and exercising discretion.
• Professional demeanor and the ability to collaborate effectively with internal and external stakeholders.

Benefits

• Competitive hourly compensation: $26 - $32 per hour
• Paid time off (PTO) and paid holidays (as applicable)
• Health insurance options (medical, dental, and vision, as applicable)
• Retirement savings plan options (as applicable)
• Wellness support and resources (as applicable)
• Opportunities for skill development and career growth within the organization