Executive Assistant & Calendar Coordinator

Omega AS; Omega (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Omega AS is seeking an experienced Executive Assistant to support the Chief Financial Officer. The role involves managing the CFO’s calendar, coordinating meetings and travel, handling calls and emails, and preparing governance and financial documents.

Responsibilities include organizing events, taking minutes, liaising with staff and external partners, and ensuring timely follow-up on action items, while maintaining confidentiality and professionalism across all communications.

Qualifications

• Minimum of five CXC subjects, including English and Mathematics.
• Degree or relevant qualification in Project Management, Business Administration, or a related field.
• At least two years of experience in a similar administrative or executive support position.
• Proficiency in Microsoft Office, word processing, spreadsheets, databases, and other relevant computer applications.
• Excellent written and verbal communication skills with strong telephone etiquette.

Responsibilities

• Monitor tasks, projects, reports, and deadlines to ensure timely completion and follow-up.
• Coordinate the CFO’s calendar, including meetings, appointments, conferences, teleconferences, and travel arrangements.
• Answer calls, respond to queries, manage emails, and follow up with management, staff, clients, and stakeholders.
• Prepare letters, reports, correspondence, and other documents as required.
• Schedule and coordinate meetings, prepare materials, take minutes or dictation, and circulate documentation and action items.
• Liaise with internal and external stakeholders to obtain information, coordinate requests, and follow up on outstanding matters.
• Plan, organize, and coordinate events and meetings for key management personnel.
• Attend meetings and events as a representative of management when required.
• Source and order stationery, office equipment, and other administrative supplies as needed.
• Provide administrative, finance support, and perform other duties assigned by management.

Skills

Communication skills

Organization

Time management

Attention to detail

Discretion / confidentiality

Education

Degree in Project Management or Business Administration

Five CXC subjects including English & Mathematics

Tools

Microsoft Office

Job description

Omega AS is seeking an experienced Executive Assistant to support the Chief Financial Officer. The role involves managing the CFO’s calendar, coordinating meetings and travel, handling calls and emails, and preparing governance and financial documents.

Responsibilities include organizing events, taking minutes, liaising with staff and external partners, and ensuring timely follow-up on action items, while maintaining confidentiality and professionalism across all communications.