Executive Administrative Assistant to CEO & CFO

Acof; Los Angeles (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

ACOF seeks an Administrative Assistant II to support the CEO and CFO with calendar management, meeting coordination, and board materials preparation. The role may also assist senior executives and the Fund Development Department with travel logistics and event planning.

The ideal candidate will have several years in an office setting, strong Microsoft Office skills, and the ability to handle confidential information with discretion.

Qualifications

• High School Diploma or GED.
• Three years’ experience in an office environment.
• Three years’ using Microsoft Office Suite programs (Word, Excel and Outlook).
• Two years creating office correspondence.
• Excellent verbal and written communication skills with mastery of spelling, grammar, syntax and punctuation.
• Organized with strong attention to detail.
• Self-motivated with ability to prioritize and manage multiple projects.
• Discretion in handling confidential information.
• Reliable access to transportation for occasional travel between properties.

Responsibilities

• Provide general clerical and administrative support primarily to the President & CEO and, as needed, to other senior executives.
• Duties include typing, filing, copying, scanning, and maintaining documents.
• Schedule, manage calendars, and coordinate meetings for the President & CEO.
• Manage travel logistics, including local and long-distance travel arrangements and meetings.
• Assist with planning, setup, and cleanup of meetings and events.
• Support Board of Directors meetings: notifications, prep, distribution of packets, signatures, and tracking commitments.
• Provide support for Tenant Advisory Council meetings and projects.
• Assist with presentations, board meetings, and special projects.
• Communicate professionally with stakeholders, including donors.
• Handle mail and courier services; process invoices and enter data.
• Coordinate and distribute quarterly internal staff newsletters.

Skills

Verbal & written communication

Organized & detail-oriented

Discretion with confidential info

Multitasking

Education

Bachelor’s Degree (preferred)

High School Diploma or GED

Tools

Microsoft Office Suite (Word, Excel, Outlook)

PowerPoint

CRM software (Neon, Bloomerang)

Constant Contact / email marketing

Job description

ACOF seeks an Administrative Assistant II to support the CEO and CFO with calendar management, meeting coordination, and board materials preparation. The role may also assist senior executives and the Fund Development Department with travel logistics and event planning.

The ideal candidate will have several years in an office setting, strong Microsoft Office skills, and the ability to handle confidential information with discretion.