Executive Assistant: Calendar & Communications Pro

Physician Hospital Organization (PHO); Town of Waverly (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Holland Hospital seeks an experienced executive administrative professional to support the Chief Executive team and collaborate with the Administrative Executive Team. The role prioritizes, coordinates, and executes a broad range of daily operational and administrative functions in a healthcare setting.

The position provides high-level, complex, and confidential administrative support to executive leadership, ensuring efficient operations, effective communication, and handling sensitive

Qualifications

• Experience supporting executives in healthcare or corporate settings.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication.
• Proven calendar and email management skills.
• Excellent organizational abilities.

Responsibilities

• Composing, editing, and proofreading correspondence, reports, presentations, and other business documents.
• Performing advanced word processing and document management.
• Planning, coordinating, and facilitating meetings and events.
• Maintaining administrative systems and organization.
• Supporting committees and executive projects.
• And performing other related duties as assigned.
• Proficiently utilizes multiple technical applications for word processing, spreadsheet and database management, and presentation development.
• Completes assigned projects with minimal supervision.
• Within general guidelines and financial parameters, acts as liaison with outside services for special projects.
• Organizes and supports committees and group meetings as needed.
• Schedules preparatory meetings, prepares and distributes agenda packets, secures meeting rooms and appropriate refreshments, records meeting minutes.

Skills

Calendar management

Executive support

Travel coordination

Document management

Communication

Discretion

Multitasking

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

Holland Hospital seeks an experienced executive administrative professional to support the Chief Executive team and collaborate with the Administrative Executive Team. The role prioritizes, coordinates, and executes a broad range of daily operational and administrative functions in a healthcare setting.

The position provides high-level, complex, and confidential administrative support to executive leadership, ensuring efficient operations, effective communication, and handling sensitive