Executive Assistant - Calendar & Admin Support

Global Sports Jobs Limited; New York (NY); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Health care

Retirement plan

Vacation & PTO

Job summary

Global Sports Jobs Limited is seeking an organised and proactive executive assistant to support an executive and the team in day-to-day operations. You will manage calendars, arrange travel, prepare materials, handle confidential information, and coordinate with internal and external stakeholders.

The role requires discretion, sharp communication, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• 0–2 years of administrative or related professional experience.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and seek guidance when priorities are unclear.
• Exceptional written and verbal communication skills.
• Professional, dependable, service-oriented, and confidentiality-minded.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to work independently while collaborating with stakeholders.
• High school diploma required.

Responsibilities

• Maintain calendars, schedule meetings, coordinate logistics, and communicate changes professionally.
• Assist with travel arrangements, itineraries, transportation, accommodations, and expenses.
• Prepare agendas, briefing materials, presentations, notes, and follow-ups.
• Organise and facilitate executive and leadership meetings and team events.
• Monitor action items, deadlines, and commitments for timely follow-through.
• Draft, proofread, and edit correspondence and documents.
• Be a professional contact for internal and external stakeholders.
• Handle confidential business, personnel, and financial information with discretion.
• Manage expense reports, invoices, purchase orders, and other admin tasks; support special projects and team activities as needed.
• Build relationships across the organisation and identify process improvements for efficiency.

Skills

Calendar management

Travel coordination

Communication skills

Office suite proficiency

Confidentiality

Independent work

Stakeholder coordination

Education

High school diploma

Associate's or bachelor's degree

Tools

Microsoft Office

Google Workspace

Presentations tools

Job description

Global Sports Jobs Limited is seeking an organised and proactive executive assistant to support an executive and the team in day-to-day operations. You will manage calendars, arrange travel, prepare materials, handle confidential information, and coordinate with internal and external stakeholders.

The role requires discretion, sharp communication, and the ability to juggle multiple priorities in a fast-paced environment.