Executive Assistant

Cornerstone Global Partners (CGP Group); Columbus (OH); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Flexible PTO

Life insurance

Pet insurance

Work-from-home stipend

Laptop provided

Job summary

CGP Group is seeking an Executive Assistant to provide primary support to the Chief Commercial Officer in Columbus, OH. This new role involves designing and owning the day-to-day structure of executive support, with hybrid scheduling and occasional travel.

You will work alongside the existing Executive Assistant and support other C-Suite leaders as priorities shift, while building processes and leveraging AI tools to drive efficiency.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-Suite executives.
• Advanced, day-to-day experience with Microsoft Outlook and the Office suite.
• Experience working in a technology or SaaS company.
• Proven ability to manage complex, high-volume calendars and priorities.
• Exceptional organization, attention to detail, and confidentiality.
• Self-directed and capable of building structure with minimal oversight.
• Strong written and verbal communication and interpersonal skills.
• Willingness to travel up to 15% as needed.
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Manage the CCO's complex, high-volume calendar in Outlook.
• Prioritize competing executive requests and coordinate scheduling.
• Prepare meeting agendas and supporting materials.
• Track action items, deadlines, and deliverables; follow up as needed.
• Take clear notes and maintain confidential executive files.
• Support other C-Suite leaders as priorities shift.
• Coordinate travel arrangements and expense documentation.
• Coordinate logistics for internal and external events.
• Develop administrative processes and SOPs, including AI tools.
• Support day-to-day office operations and vendor coordination.

Skills

Calendar management

Outlook proficiency

C-suite support

Communication

Discretion

Travel coordination

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

About Our Client

Our client is a growing SaaS company that builds technology platforms to help energy, utility, and telecom organizations protect and manage critical infrastructure. With a strong product culture and a collaborative, fast-growing environment, the company is building the administrative foundation to support its next stage of growth.

Role Overview

Our client is looking for a highly organized, self-directed Executive Assistant to provide primary support to the Chief Commercial Officer (CCO), with flexible support to the CEO and other C-Suite leaders as needs arise. This is a new position. Working alongside the existing Executive Assistant, this person will take over the CCO's day-to-day support and build the structure they will operate within — there is no formal process to inherit, so the right person will enjoy designing and owning how things run.

Key Responsibilities

• Manage the CCO's complex, high-volume calendar in Outlook, anticipating conflicts and protecting time between meetings for preparation.
• Prioritize competing executive requests, deciding what should be moved, protected, delegated, or escalated, and understanding how changes to one meeting affect others.
• Prepare meeting agendas and supporting materials, keeping track of where referenced decks and documents live.
• Track action items, deadlines, and deliverables, and follow up to make sure they get done.
• Take clear notes and keep executive files, records, and documents organized and confidential.
• Support additional C-Suite leaders on general executive and administrative tasks as priorities shift (e.g., agendas for committee meetings).
• Coordinate travel (flights, lodging, ground transportation) and expense documentation.
• Coordinate logistics for internal and external events, including company meetings, conferences, and team activities.
• Develop and document administrative processes and SOPs, and identify opportunities to work more efficiently, including through AI tools.
• Support day-to-day office operations, including supplies, equipment, mail, and vendor coordination.

Requirements

• 5+ years of experience as an Executive Assistant supporting C-Suite executives, with a consistent track record in the role.
• Advanced, day-to-day experience with Microsoft Outlook (calendar and email) and the Microsoft Office suite (Excel, Word, PowerPoint).
• Experience working in a technology or SaaS company.
• Proven ability to manage complex, high-volume calendars and competing executive priorities.
• Exceptional organization, attention to detail, and the ability to recall information quickly.
• Self-directed and comfortable building structure and processes with minimal oversight.
• Empathy, strong interpersonal skills, and excellent written and verbal communication.
• Discretion and professionalism when handling confidential information.
• Availability for occasional evening and weekend requests as needed.
• Based within commuting distance of Columbus, Ohio for a hybrid schedule (preferred), or in the Eastern or Central time zone with the ability to travel as needed (less than 15% of the year).
• Authorized to work in the United States without visa sponsorship.

Nice-to-Have

• Basic familiarity with AI tools such as Copilot or Claude.
• Experience with a travel booking platform.

Compensation & Benefits

• Medical, dental, and vision insurance options.
• 401(k) plan with company match.
• Flexible PTO policy and company-paid holidays.
• Life insurance, pet insurance, employee discounts, and perks programs.
• One-time work-from-home stipend.
• Laptop provided, plus monitors if needed.
• Monthly company lunches, volunteer outings, and quarterly team gatherings.

CGP Group is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Information provided in this advertisement is for recruitment purposes only.