Executive Assistant, Budget & Finance — Public Sector

City of New York; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

New York City Department of Correction is seeking an Executive Assistant in the Budget & Finance Division to support senior leadership, manage calendars, coordinate meetings, and prepare confidential materials. The role involves liaison with agency staff and external stakeholders, and provides essential project support within a growing reform context.

The position is full-time, based in New York City, with responsibilities including meeting prep, briefing support, and handling sensitive

Qualifications

• A baccalaureate degree from an accredited college and two years of related community work experience.
• High school graduation or equivalent with six years of related experience.
• Education/experience equivalent to above, with at least one year of related experience.

Responsibilities

• Serve as liaison with agency staff, other agencies and the public that supports the agency, division and bureau guidelines and/or regulations.
• Provide technical assistance and communication to the public and Agency personnel.
• Maintain constant communication with vendor representatives to learn about new products and answer questions related to New York City Procurement Procedures.
• Assist the Assistant Commissioner in preparation for meetings and daily briefings.
• Prepare confidential and sensitive documents, correspondence and/or publication materials.
• Coordinate the daily schedule of the Assistant Commissioner.
• Respond to internal and external requests for information.
• Manage the Assistant Commissioner’s calendar by preparing meeting agendas and coordinating meetings.
• Respond and organize incoming and outgoing electronic and written inquiries.
• Maintain confidential files, documents and records.
• Answers telephones, screening calls and/or emails.
• Perform general office duties such as sorting mail, filing, making copies, faxing, and ordering office supplies.
• Provide assistance during project planning, development, and implementation.
• Assist with the preparation of presentation material, reviewing reports and documents.
• Perform related duties as assigned.

Education

Baccalaureate degree

High school diploma

Equivalent education/experience

Job description

New York City Department of Correction is seeking an Executive Assistant in the Budget & Finance Division to support senior leadership, manage calendars, coordinate meetings, and prepare confidential materials. The role involves liaison with agency staff and external stakeholders, and provides essential project support within a growing reform context.

The position is full-time, based in New York City, with responsibilities including meeting prep, briefing support, and handling sensitive