Executive Assistant, Budget & Finance Division

City of New York; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

New York City Department of Correction is seeking an Executive Assistant in the Budget & Finance Division to support senior leadership, manage calendars, coordinate meetings, and prepare confidential materials. The role involves liaison with agency staff and external stakeholders, and provides essential project support within a growing reform context.

The position is full-time, based in New York City, with responsibilities including meeting prep, briefing support, and handling sensitive

Qualifications

• A baccalaureate degree from an accredited college and two years of related community work experience.
• High school graduation or equivalent with six years of related experience.
• Education/experience equivalent to above, with at least one year of related experience.

Responsibilities

• Serve as liaison with agency staff, other agencies and the public that supports the agency, division and bureau guidelines and/or regulations.
• Provide technical assistance and communication to the public and Agency personnel.
• Maintain constant communication with vendor representatives to learn about new products and answer questions related to New York City Procurement Procedures.
• Assist the Assistant Commissioner in preparation for meetings and daily briefings.
• Prepare confidential and sensitive documents, correspondence and/or publication materials.
• Coordinate the daily schedule of the Assistant Commissioner.
• Respond to internal and external requests for information.
• Manage the Assistant Commissioner’s calendar by preparing meeting agendas and coordinating meetings.
• Respond and organize incoming and outgoing electronic and written inquiries.
• Maintain confidential files, documents and records.
• Answers telephones, screening calls and/or emails.
• Perform general office duties such as sorting mail, filing, making copies, faxing, and ordering office supplies.
• Provide assistance during project planning, development, and implementation.
• Assist with the preparation of presentation material, reviewing reports and documents.
• Perform related duties as assigned.

Education

Baccalaureate degree

High school diploma

Equivalent education/experience

Job description

Executive Assistant, Budget & Finance Division

• Full-time
• Agency: DEPARTMENT OF CORRECTION
• Job Category: Finance, Accounting, & Procurement
• Salary Band: $70,000 to $80,000
• Compensation: USD 62,868 - USD 72,298

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

• Serve as the unit’s Liaison in communicating with all agency staff, other agencies and the public that supports the agency, division and bureau guidelines and/or regulations.
• Provide technical assistance and communication to the public and Agency personnel.
• Maintain constant communication with vendor representatives to learn about new products and answer any questions related to New York City Procurement Procedures.
• Assist the Assistant Commissioner in preparation for meetings and daily briefings.
• Prepare confidential and sensitive documents, correspondence and/or publication materials.
• Coordinate the daily schedule of the Assistant Commissioner.
• Respond to internal and external requests for information.
• Manage the Assistant Commissioner’s calendar by preparing meeting agendas and coordinating meetings.
• Respond and organize incoming and outgoing electronic and written inquiries.
• Maintains confidential files, documents and records.
• Answers telephones, screening calls and/or emails.
• Perform general office duties such as sorting mail, filing, making copies, faxing, and ordering office supplies.
• Provide assistance during project planning, development, and implementation.
• Assist with the preparation of presentation material, reviewing reports and documents.
• Perform related duties as assigned.

COMMUNITY COORDINATOR - 56058

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.