Director of Budget

City of New York; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

City of New York seeks a Director of Budget within the Facilities Management & Construction Line of Service to oversee the OTPS budget and collaborate with the Executive Director. You will manage daily budget operations, collaborate with internal offices, and ensure accurate forecasting and reporting.

The role requires strong budget management expertise in a large public sector setting, plus experience coordinating with multiple agencies to maintain fiscal discipline and support city operations.

Qualifications

• Master's degree with relevant field and 18 months of exec/supervisory experience in budget or fiscal management.
• Bachelor's degree with 4 years of professional experience in budget/financial administration.
• Experience with multi-agency budget processes and internal controls.

Responsibilities

• Monitor Facilities OTPS budget of roughly $21M across multiple funds.
• Forecast yearly spending and submit new budget needs.
• Lead budget policy development and coordinate among FMC, Fiscal & Budget Management, and General Counsel.
• Serve as liaison between Facilities Management Budget and Office of the Executive Deputy Commissioner.
• Encumber funds and ensure expenditures stay within approved fiscal year.

Skills

Budget management

Public sector budgeting

Process improvement

Supervisory experience

Interagency liaison

Education

Master's degree in economics/finance/ public administration

Bachelor's degree in related field

Tools

Archibus

Job description

Job Description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Facilities Management & Construction Line of Service seeks a Director of Budget to work with the Executive Director, Expense Budget. Within FMC, there's the Capital Budget side and the Expense Budget side -- the Expense Budget side is encompassing of both the daily maintenance and operation of the 56 public buildings, as well as the expense budget for elevator operations and construction services. This role, in addition to working within the Budget team, will also work collaboratively with other FMC leadership, including the Deputy Commissioner of FMC, as well as with the Office of the Executive Deputy Commissioner, to oversee the daily FM Budget.

Under the supervision of the Executive Director, the Director will have primary responsibility for the Facilities Management OTPS Budget team. The duties and responsibilities of the Director of Budget will include, but not be limited to, the following:

• Monitoring the Facilities OTPS (non-personnel) budget of about 21+ million dollars, including multiple City, State, and Intracity Funded Budget Codes;
• Working with units to forecast yearly spending, including creating and submitting new needs for budget plans; Providing leadership and guidance to all employees responsible for managing the fiscal budget, expense forecasting, coordination of audit activities, and other tasks within the Facilities Management budget team
• Responsible for all budget-related policies and procedures for Facilities Management
• Serve as the liaison between Facilities Management and other agency support services including Fiscal & Budget Management, the Office of Citywide Procurement, Engineering Audit, and General Counsel;
• Serve as the primary liaison between Facilities Management Budget and the Office of the Executive Deputy Commissioner;
• Submit expense new needs for the November, January and April Plan. Verify that all written submissions and total amounts requested for each unit's new needs are accurate;
• Acts as a key liaison with Agency offices, Engineering Audits, Audits & Accounts, and Fiscal & Business Management;
• Respond to inquiries from FBM and OMB on behalf of Facilities Management Support Expense Budget Unit;
• Monitor expense budget codes spending and develop management reports to track it accordingly.
• Ensuring payments are processed quickly and accurately, following A&A and EAO guidelines
• Encumber funds in the appropriate contracts and track that the funds are spent within the fiscal year approved;
• Review and process payments requisition as needed in compliance with Division, Agency and City procedures;
• Review Archibus, to ensure that all work orders are approved and funded.

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.