Executive Assistant & Board Operations Specialist

Jobtailor; Point Reyes Station (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking a detail‑oriented Executive Assistant to support the Executive Director and Finance leadership in a nonprofit setting. You will coordinate board activities, manage calendars, prepare meeting materials, and ensure governance records are accurate and up to date.

The role involves organizing board packets, tracking follow-ups, and assisting with onboarding for board members and committees. Strong communication and discretion are essential for this position.

Qualifications

• Nonprofit/board support experience preferred, with governance focus.
• Ability to manage multiple priorities and deadlines with discretion.
• Professional communication with board members, staff, donors, and partners.
• Experience organizing agendas, packets, minutes, and records.

Responsibilities

• Provide high-level administrative and operational support to the Executive Director and Director of Finance & Administration.
• Support MALT’s Board of Directors and governance functions.
• Coordinate Board and committee administration, including agendas, packets, meeting minutes, records, and follow-up items.
• Support board member onboarding, offboarding, orientation, rosters, and records.
• Provide administrative and logistical support for advisory committees.
• Coordinate logistics for Board, committee, and advisory meetings, including room setup, breakdown, and virtual/hybrid meeting technology.
• Support Board engagement efforts, including board gifts and recognition.
• Manage complex calendars and coordinate internal and external meetings for senior leaders.

Skills

Calendar Management

Board Coordination

Event Logistics

Professional Communication

Judgment and Discretion

Tools

Google Workspace

Microsoft Office

Virtual Meeting Platforms

Monday.com

Slack

Job description

Jobtailor is seeking a detail‑oriented Executive Assistant to support the Executive Director and Finance leadership in a nonprofit setting. You will coordinate board activities, manage calendars, prepare meeting materials, and ensure governance records are accurate and up to date.

The role involves organizing board packets, tracking follow-ups, and assisting with onboarding for board members and committees. Strong communication and discretion are essential for this position.