Strategic Executive Support Specialist

Jobtailor; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to provide high-level administrative support to a senior executive. The role includes managing communications, scheduling, travel, and confidential information with discretion.

You will coordinate meetings, prepare reports, and assist with budgets and special projects across multiple teams. The ideal candidate has strong writing, research, and collaboration skills and a proven ability to handle sensitive information.

Qualifications

• Experience supporting executives or senior leaders in an administrative capacity.
• Strong collaboration and communication skills.
• Ability to manage highly sensitive information with confidentiality.
• Proficiency with Microsoft Office and business software.

Responsibilities

• Independently complete advanced administrative activities supporting an Executive Committee member or senior executive.
• Manage daily communications with the executive's direct reports and senior leadership.
• Schedule meetings, travel arrangements, and maintain the executive's calendar.
• Screen calls and visitors and resolve inquiries.
• Coordinate seminars, workshops, and conferences, including materials, logistics, and liaison activities.
• Manage high-volume, diversified projects involving multiple teams.
• Prepare reports and correspondence from research.

Skills

Advanced Administrative Activities

Executive Communication Management

Project Coordination

Research and Data Analysis

Data entry and reporting

Education

High school diploma or equivalent

Bachelor's degree considered in lieu of experience

AA degree or relevant business certifications preferred

Tools

Microsoft Office Suite

Business Software

Job description

Jobtailor is seeking an experienced Executive Assistant to provide high-level administrative support to a senior executive. The role includes managing communications, scheduling, travel, and confidential information with discretion.

You will coordinate meetings, prepare reports, and assist with budgets and special projects across multiple teams. The ideal candidate has strong writing, research, and collaboration skills and a proven ability to handle sensitive information.