Senior Executive Assistant & Personal Operations Lead

Jobtailor; Santa Monica (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support the Chairman in Santa Monica. The role involves meticulous calendar management, travel planning, and high-touch coordination with internal and external stakeholders.

You will prepare materials, handle confidential information, and maintain flawless organization across personal and professional tasks. The ideal candidate has 5+ years in senior-level support, exceptional discretion, and strong communication.

Qualifications

• 5+ years of experience in executive/personal support roles.
• Experience supporting senior executives or high-profile individuals is strongly preferred.
• Excellent organizational and calendar management skills.
• Discretion with confidential information is essential.
• Strong written and verbal communication skills.

Responsibilities

• Manage the Chairman's business and personal calendars, meetings, appointments, and calls.
• Coordinate with executives and stakeholders across organizations.
• Prepare meeting materials, presentations, and documents as required.
• Coordinate domestic and international travel arrangements.
• Track expenses and maintain administrative records.
• Provide flexible, hands-on support across personal and professional needs.

Skills

Executive Support

Calendar Management

Confidentiality

Proactive Problem Solving

Communication Skills

Judgment

Service Orientation

Education

Valid Driver's License

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Scheduling Tools

Job description

Jobtailor is seeking an experienced Executive Assistant to support the Chairman in Santa Monica. The role involves meticulous calendar management, travel planning, and high-touch coordination with internal and external stakeholders.

You will prepare materials, handle confidential information, and maintain flawless organization across personal and professional tasks. The ideal candidate has 5+ years in senior-level support, exceptional discretion, and strong communication.