Strategic Executive Assistant to President & CEO

Jobtailor; Los Angeles (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

Jobtailor in Los Angeles is seeking a highly organized Executive Assistant to support the President & CEO with comprehensive administrative and operational duties. You will manage calendars, coordinate meetings and travel, and prepare agendas and materials to enable executive decision-making.

The role requires 5+ years of executive support, strong MS Office skills, and experience with board governance processes.

Qualifications

• Associate's degree in Business Administration is required; Bachelor's preferred.
• Five or more years of progressively responsible executive administrative experience supporting senior executives, boards, or governance functions.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with Board portal software, governance platforms, and electronic records management systems is preferred.
• Knowledge of executive administration, meeting management, governance practices, records retention, and business operations.
• Exceptional organizational, communication, interpersonal, planning, and time-management skills.
• Ability to prioritize competing demands, manage multiple projects, and interact with diverse stakeholders with discretion.

Responsibilities

• Provide comprehensive administrative and operational support to the President & CEO.
• Manage complex calendars, appointments, meetings, travel arrangements, and executive priorities.
• Coordinate executive meetings, prepare agendas, compile materials, and manage follow-up actions.
• Anticipate executive needs and address scheduling conflicts and logistics.
• Support decision-making with reports, presentations, research, and briefing materials.
• Serve as liaison between the Board of Directors, committees, and executive leadership.
• Coordinate Board and committee meetings, including calendars, logistics, and materials.
• Attend Board meetings and prepare accurate meeting minutes.
• Handle highly sensitive information with discretion.

Skills

Executive support

Calendar management

Meeting coordination

Records retention

Project coordination

Business operations

Governance practices

Education

Associate's Degree in Business Administration

Bachelor's Degree in Business Administration (Preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Board Portal Software

Governance Platforms

Electronic Records Management Systems

Job description

Jobtailor in Los Angeles is seeking a highly organized Executive Assistant to support the President & CEO with comprehensive administrative and operational duties. You will manage calendars, coordinate meetings and travel, and prepare agendas and materials to enable executive decision-making.

The role requires 5+ years of executive support, strong MS Office skills, and experience with board governance processes.