Executive Assistant & Board Operations Coordinator

Archaeological Institute of America; Auburndale (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

The Archaeological Institute of America seeks an Executive Assistant to provide high-level operational and administrative support to the Executive Director, CFO, Associate Publisher and Director of Development. The role also manages logistics for the office, Governing Board, Council and all committees.

Responsibilities include coordinating with senior leaders, organizing staff meetings and events, supporting development activities, preparing agendas and board materials, recording minutes, and

Qualifications

• Bachelor's degree or equivalent professional experience.
• Minimum of 5+ years supporting senior executives.
• Experience with meeting and event planning.
• Familiarity with Robert’s Rules of Order is a plus.
• Strong diplomacy and interpersonal skills.

Responsibilities

• Coordinate with the Executive Director to support the Organization.
• Organize staff meetings and events.
• Provide administrative support for development activities, including donor correspondence and gift processing.
• Plan, coordinate and manage Board committee meetings, convenings and Council meetings, and prepare materials.
• Record minutes at key meetings and maintain confidential information.

Skills

Executive support

Board coordination

Meeting planning

Communication

Diplomacy

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Archaeological Institute of America seeks an Executive Assistant to provide high-level operational and administrative support to the Executive Director, CFO, Associate Publisher and Director of Development. The role also manages logistics for the office, Governing Board, Council and all committees.

Responsibilities include coordinating with senior leaders, organizing staff meetings and events, supporting development activities, preparing agendas and board materials, recording minutes, and