Executive Assistant & Board Liaison

Golden-Empire-Transit-District; Bakersfield (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Golden-Empire Transit District seeks a high-level administrative professional to serve as Clerk of the Board and provide executive support to the CEO and District staff. The role involves confidential handling, calendar management, minutes, and board materials.

Responsibilities include coordinating meetings, preparing reports, and maintaining district records while ensuring compliance with applicable ethics and public meeting rules.

Qualifications

• High school diploma or GED required; associate degree desirable.
• 3 years of progressive secretarial/clerical experience; executive support preferred.
• Experience supporting a CEO/board or public agency is advantageous.
• Valid CA driver license is required.

Responsibilities

• Provide complex administrative support to the CEO and Board; act as liaison with staff and external agencies.
• Prepare and review correspondence, memos, reports and confidential materials.
• Schedule meetings, arrange travel, and coordinate Board agendas and minutes.
• Maintain confidential files, ethics training records, and Board records.
• Respond to information requests and support budget and records retention tasks.

Skills

Typing 40-50 wpm

Secretarial practices

Business English

Oral and written communication

Confidentiality

Budget administration

Public sector meeting protocols

Multitasking

Education

High school diploma or GED

Associates degree in English/Business Administration/Office Administration

Vocational/Business school + experience in lieu of degree

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Adobe

Job description

Golden-Empire Transit District seeks a high-level administrative professional to serve as Clerk of the Board and provide executive support to the CEO and District staff. The role involves confidential handling, calendar management, minutes, and board materials.

Responsibilities include coordinating meetings, preparing reports, and maintaining district records while ensuring compliance with applicable ethics and public meeting rules.