Executive Assistant & Board Coordinator | 3 month+ temporary assignment | Research Nonprofit

TSS - Temporary Staffing + Search; New York (NY); Hybrid; USD 41.000 - 48.000; Vollzeit

Zusammenfassung

TSS - Temporary Staffing + Search is seeking an experienced Executive Assistant & Board Coordinator to support a nonprofit CEO and strengthen Board governance. The role combines high-level administrative support with hands-on Board administration, minutes, materials, and follow-up, emphasizing scalable, well-documented processes.

The position is primarily remote with occasional NYC onsite meetings. Start ASAP; duration through January 2027 with possible extension or potential permanent

Qualifikationen

• 3–5+ years of executive-level administrative experience.
• Direct experience supporting a Board of Directors beyond scheduling, including Board materials, meeting preparation, minutes, documentation, and follow-up.
• Excellent organization, communication, scheduling, and administrative coordination skills.
• Proficiency with Google Workspace, Adobe Acrobat, and board management platforms (OnBoard or similar).

Aufgaben

• Coordinate Board and committee meetings, including agendas, Board books, materials, minutes, and follow-up.
• Help organize Board materials and transition to OnBoard, the organization's Board management platform.
• Establish and maintain Board records, documentation, tracking tools, and administrative processes.
• Manage the CEO's calendar and coordinate meetings with Board members, scientific leaders, funders, and other stakeholders.
• Draft correspondence, track deadlines, and provide hands‑on executive and administrative support.
• Assist with additional organizational coordination and special projects as needed.

Kenntnisse

Executive support

Board coordination

Calendar management

Meeting minutes

Communications

Google Workspace

Tools

Google Workspace

Adobe Acrobat

OnBoard

Jobbeschreibung

Temporary Executive Assistant & Board Coordinator | Research Nonprofit

Pay: $30–$35/hour

Schedule: 35–40 hours/week, primarily remote, with occasional onsite meetings in NYC (candidates must be located in NY or NJ)

Start: ASAP

Duration: Through January 2027, with possible extension and potential for permanent employment

TSS is recruiting an experienced Executive Assistant & Board Coordinator for an independent nonprofit supporting the global academic and scientific research community.

This is an exciting opportunity to work closely with a dynamic CEO as the organization navigates a period of growth and transition. The person in this role will provide hands‑on executive support while helping establish the systems, processes, and structure needed for effective Board governance and executive operations.

This is not solely an executive assistant position. Substantive Board administration experience is essential. The immediate priority is preparing for a December Board meeting and building organized, sustainable processes for future Board activities.

This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.

What You’ll Be Doing

• Coordinate Board and committee meetings, including agendas, Board books, materials, minutes, and follow-up.
• Help organize and transition Board materials into OnBoard, the organization's new Board management platform.
• Establish and maintain Board records, documentation, tracking tools, and administrative processes.
• Manage the CEO's calendar and coordinate meetings with Board members, scientific leaders, funders, and other stakeholders.
• Draft correspondence, track deadlines, and provide hands‑on executive and administrative support.
• Assist with additional organizational coordination and special projects as needed.

What We’re Looking For

• 3–5+ years of executive-level administrative support experience.
• Direct experience supporting a Board of Directors beyond scheduling, including Board materials, meeting preparation, minutes, documentation, and follow-up.
• Excellent organization, communication, scheduling, and administrative coordination skills.
• Proficiency with Google Workspace, Adobe Acrobat, and virtual meeting technology.
• Priority given to candidates experienced with OnBoard or similar Board management platforms.
• Nonprofit, academic, or research organization experience is a plus.

This is a primarily remote position, but candidates must be available for occasional onsite meetings in NYC, including the December Board meeting.

The assignment runs through January 2027, with the possibility of extension and potential permanent employment, although conversion is not guaranteed.

TSS proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.