Executive Assistant

Dawson; Columbus (OH); On-site; USD 50,000 - 75,000; Full time

Job summary

Dawson, based in Columbus, OH, seeks an experienced Executive Assistant to support the President and CEO in a fast-paced nonprofit setting. You will manage a high-volume executive calendar, prepare materials for meetings, and coordinate governance-related tasks for the Board of Trustees.

The role requires discretion, strong organizational skills, and proficiency with Microsoft Office and collaboration tools.

Qualifications

• Significant experience directly supporting a President, CEO, or comparable senior executive.
• Experience as Chief of Staff, Senior Executive Assistant, or Executive Business Partner.
• Experience supporting a Board of Directors or Trustees.

Responsibilities

• Provide high-level administrative and executive support to the President and CEO.
• Manage a complex executive calendar and coordinate meetings.
• Prepare agendas, materials, presentations, and executive correspondence.

Skills

Executive support

Calendar management

Communication

Discretion

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Teams

Zoom

Job description

Contract, potential to convert to permanent

What You’ll Do:

• Provide high-level administrative and executive support to the President and CEO in a fast-paced environment
• Manage a complex executive calendar, coordinate meetings, and prioritize scheduling requests
• Prepare agendas, meeting materials, presentations, and executive correspondence
• Coordinate Board of Trustees and committee meetings, including scheduling, meeting packets, minutes, and follow-up
• Support Executive Leadership Team meetings, track action items, and coordinate communication among leadership
• Maintain organized executive office files, records, workflows, and administrative procedures
• Coordinate meetings with external stakeholders, including elected officials, funders, community leaders, and partner organizations
• Arrange executive travel, conference registrations, lodging, and transportation
• Prepare and reconcile expense reports, receipts, and corporate card documentation
• Handle confidential and sensitive information with professionalism and discretion

What We’re Looking For:

• Significant experience directly supporting a President and CEO, CEO, Executive Director, or comparable senior executive
• Prior experience as a Chief of Staff, Senior Executive Assistant, Executive Business Partner, or in a similar role
• Experience supporting a nonprofit or corporate Board of Directors or Trustees
• Strong experience managing complex executive calendars and high volumes of meetings
• Experience preparing Board packets, agendas, minutes, or other governance materials
• Excellent organizational, communication, and time-management skills
• Strong judgment, discretion, attention to detail, and ability to anticipate executive needs
• Proficiency with Microsoft Outlook, Word, PowerPoint, Teams, Zoom, and related technology
• Ability and willingness to consistently work 50–60 hours per week, with flexibility for occasional evenings and early mornings
• Experience in a nonprofit, association, public-sector, healthcare, philanthropy, or community-focused organization is preferred