Temporary Program Officer | 6-months | Global Public Health Org

TSS - Temporary Staffing + Search; New York (NY); Hybrid; USD 44,000 - 50,000; Full time

Job summary

TSS is seeking a Temporary Program Officer to support a 25-person global health team in New York. The role combines hands-on operations with ownership of processes, systems, and data management.

The position is full-time, hybrid, six months with potential for permanent placement for the right fit. Two days per week onsite in Lower Manhattan, including Wednesdays.

Responsibilities include maintaining databases, developing workflows, coordinating logistics, and supporting the annual global summit.

Qualifications

• At least 5 years of professional experience in program operations and data management.
• Experience tracking large datasets and generating reports.
• Strong systems aptitude and familiarity with program management tools; Airtable experience is strongly desired.
• Experience working with global teams across multiple time zones is preferred.
• Fluency in Spanish or French is a plus.

Responsibilities

• Maintain program databases, calendars, trackers, and other operational information.
• Develop and document workflows, guides, and standard operating procedures.
• Identify opportunities to improve operational and event systems.
• Administer program systems, maintain records, coordinate approvals, and troubleshoot.
• Track program data and generate reports using Excel, Airtable, and other tools.
• Coordinate contracting and vendor coordination, including translation and invoice processing.
• Coordinate logistics for virtual and in-person meetings, workshops, and events.
• Support planning and logistics for a large annual global summit.
• Prepare briefing notes, letters, presentations, templates.
• Communicate with external stakeholders and respond to requests for information.
• Provide additional hands-on operational and administrative support.

Skills

Program operations

Data tracking

Systems administration

Time-zone coordination

Spanish or French

Tools

Airtable

Excel

Job description

Temporary Program Officer, Global Public Health

TSS is seeking a Temporary Program Officer to support a dynamic, 25 person team at a global public health non-profit.

This is a full-time, hybrid temporary assignment expected to last approximately six months, with the possibility of becoming permanent for the right fit. The role will begin ASAP and is based in New York City, with two days per week onsite, including Wednesdays.

This is a hands-on program operations role that combines the day-to-day execution of the department’s work with a higher level of ownership for systems, processes, and workflows. The Program Officer will gather and maintain data, keep information accurate and organized, work within existing systems, and help keep a busy global program moving. They will also develop and document processes, identify improvements, administer systems, coordinate approvals, train colleagues, and troubleshoot issues.

This is a great opportunity for someone who enjoys both doing the detailed work and taking ownership of how the work gets done.

This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.

Responsibilities

• Maintain program databases, calendars, trackers, records, and other operational information, coordinating updates across the team.
• Develop and document workflows, guides, standard operating procedures, and other program-wide processes.
• Identify opportunities to improve operational and event systems and help implement solutions.
• Administer program systems and portals, maintain accurate records and contacts, coordinate review and approval processes, and troubleshoot issues.
• Track program data and generate reports using tools including Excel, Airtable, and other program management systems.
• Support contracting and vendor coordination, including translation and interpretation vendors and invoice processing.
• Coordinate logistics for virtual and in-person meetings, workshops, and events, including invitations, RSVPs, venues, interpreters, travel arrangements, hotels, visa letters, and related details.
• Support planning and logistics for a large annual global summit.
• Prepare briefing notes, letters, presentations, templates, and other program materials.
• Communicate with external stakeholders and respond to requests for information.
• Provide additional hands-on operational and administrative support to the program team as needed.

Qualifications

• At least 5 years of relevant professional experience, with demonstrated ownership of program operations, systems, processes, or complex project workflows.
• Experience managing and tracking significant amounts of program data and generating reports.
• Strong systems aptitude and comfort learning, administering, and troubleshooting program management tools; Airtable experience is strongly desired.
• Experience working with global teams and across multiple time zones strongly preferred.
• Confident asking questions, following up, and communicating when priorities or timelines need clarification.
• Fluency in Spanish or French is a plus.

Schedule

Full-time, 40 hours/week, generally 9am–5:30pm ET. Hybrid, with two days per week onsite in Lower Manhattan, including Wednesdays.

Duration

Approximately six months, beginning ASAP, with the possibility of becoming permanent for the right fit.

Pay

$32–$36/hr

About TSS

At TSS, we specialize in creating meaningful connections between talented professionals and impactful organizations. Our expertise is particularly strong in foundations, non-profits, and mission-driven organizations, with services extending to for-profit businesses throughout the NYC metro region and across the nation. We staff for temporary, temp-to-perm, and direct hire roles, and put a strong emphasis on building relationships and paying attention to the details to help make placements that exceed expectations!

TSS proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.