Executive Assistant - Blue Bell, PA

PMA Companies; Whitpain Township (PA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

PMA Companies is seeking an organized Executive Assistant to support a member of the Executive Leadership Team with strategic and operational tasks. The role requires strong communication, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will handle calendar management, travel, correspondence, meetings, and budget-related tasks while maintaining confidentiality and professionalism. Hybrid work from Blue Bell, PA is offered.

Qualifications

• 5+ years experience as an Executive Assistant or similar administrative role.
• Bachelor's degree preferred but not required.
• Proficient in Microsoft Office Suite.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and exercise good judgment.
• Strong organizational skills and attention to detail.
• Experience in Property Casualty Insurance industry is a plus.
• Experience supporting Transformation or IT executives is preferred.
• Ability to handle pressure in a fast-moving environment.
• Hybrid position in Blue Bell, PA.

Responsibilities

• Manage and maintain the executive's calendar, meetings, and travel.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, agendas, and follow-up.
• Handle confidential information with discretion and professionalism.
• Serve as liaison between the executive and stakeholders.
• Track and assist with key projects and deadlines; provide updates.
• Manage expense reports, invoices, and budget-related tasks.
• Support planning and execution of executive events and offsites.
• Anticipate executive needs and proactively offer solutions.
• Adhere to Company Code of Business Conduct and Ethics; ensure compliance with applicable policies.

Skills

Strong communication

Discretion

Organizational skills

Attention to detail

Independent work

Proactive mindset

Time management

Written and verbal communication

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Job Description

We are seeking a highly organized and proactive Executive Assistant to support a member of our Executive Leadership Team with administrative, strategic, and operational tasks. The ideal candidate will be a strong communicator, highly discreet, and capable of managing competing priorities in a fast-paced environment.

Responsibilities

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between the executive and internal/external stakeholders.
• Track and assist with key projects and deadlines; provide updates and follow-through as needed.
• Manage expense reports, invoices, and budget-related tasks.
• Support planning and execution of executive events, meetings, or company offsites.
• Anticipate executive needs and proactively offer solutions and support.
• Demonstrate commitment to Company's Code of Business Conduct and Ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.

Requirements

• Bachelor's degree preferred but not required.
• Proven experience as an Executive Assistant or in a similar administrative role typically defined as 5+ years.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise good judgment, and maintain confidentiality.
• Strong organizational skills and attention to detail.
• Experience in Property Casualty Insurance industry is a plus. Prior experience supporting a Transformation or Information Technology Executive is also preferred.
• Ability to handle pressure in a fast-moving environment.
• Flexible and adaptable to changing priorities.
• A proactive mindset with the ability to anticipate and offer solutions.
• Hybrid position to the Blue Bell, PA office location

Alternate Location(s)

• Blue Bell, Pennsylvania, United States
• Doylestown, Pennsylvania, United States
• Norristown, Pennsylvania, United States
• Philadelphia, Pennsylvania, United States
• West Conshohocken, Pennsylvania, United States