Executive Assistant - Blue Bell, PA

PMA Companies; Center Square (PA); Hybrid; USD 55,000 - 85,000; Full time

Job summary

PMA Companies is seeking a highly organized Executive Assistant to support a member of our Executive Leadership Team in a hybrid Blue Bell, PA role. You will manage calendars, prepare communications, and coordinate meetings with internal and external stakeholders.

The ideal candidate has 5+ years of EA experience, strong MS Office skills, and excellent written and verbal communication. You’ll handle confidential information with discretion and drive strategic support across operations.

Qualifications

• Bachelor’s degree preferred but not required.
• 5+ years of executive assistant or similar experience.
• Proficient in Microsoft Office Suite.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and exercise judgment.
• Hybrid role based in Blue Bell, PA.

Responsibilities

• Manage executive calendar, meetings, travel, and logistics.
• Prepare reports, presentations, and correspondence.
• Coordinate meetings and follow-up with stakeholders.
• Handle confidential information with discretion.
• Track projects and deadlines; provide updates.
• Manage expense reports and budget-related tasks.
• Support executive events and offsites.
• Anticipate executive needs and provide proactive support.
• Ensure compliance with Code of Business Conduct and ethics.

Skills

Communication

Discretion/Confidentiality

Independent work

Organization/Detail-oriented

Adaptability

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Job Description:

We are seeking a highly organized and proactive Executive Assistant to support a member of our Executive Leadership Team with administrative, strategic, and operational tasks. The ideal candidate will be a strong communicator, highly discreet, and capable of managing competing priorities in a fast-paced environment.

Responsibilities:

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between the executive and internal/external stakeholders.
• Track and assist with key projects and deadlines; provide updates and follow-through as needed.
• Manage expense reports, invoices, and budget-related tasks.
• Support planning and execution of executive events, meetings, or company offsites.
• Anticipate executive needs and proactively offer solutions and support.
• Demonstrate commitment to Company's Code of Business Conduct and Ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.

Requirements:

• Bachelor's degree preferred but not required.
• Proven experience as an Executive Assistant or in a similar administrative role typically defined as 5+ years.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise good judgment, and maintain confidentiality.
• Strong organizational skills and attention to detail.
• Experience in Property Casualty Insurance industry is a plus. Prior experience supporting a Transformation or Information Technology Executive is also preferred.
• Ability to handle pressure in a fast-moving environment.
• Flexible and adaptable to changing priorities.
• A proactive mindset with the ability to anticipate and offer solutions.
• Hybrid position to the Blue Bell, PA office location

Alternate Location(s)

Blue Bell, Pennsylvania, United StatesDoylestown, Pennsylvania, United StatesNorristown, Pennsylvania, United StatesPhiladelphia, Pennsylvania, United StatesWest Conshohocken, Pennsylvania, United States