Executive Assistant

Emerson Personnel Group Inc.; Maple Shade Township (NJ); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Competitive base salary

Performance-based bonus opportunity

Medical, dental, and vision benefits

Paid time off and holidays

Retirement savings plan

Job summary

Emerson Personnel Group Inc. in Maple Shade, NJ seeks an experienced Executive Assistant to oversee day-to-day administrative operations across multiple affiliated companies within the same umbrella.

The role focuses on efficiency, consistency, professionalism, and confidential handling of information. The ideal candidate has 5+ years in office management or operations, preferably within financial services or similar regulated environments, with strong communication skills and the ability to

Qualifications

• 5+ years of Office Management or Operations experience.
• Experience in financial services or professional services preferred.
• Ability to manage multiple priorities and office functions simultaneously.
• Strong organizational, problem-solving, and multitasking skills.
• Excellent verbal and written communication, high level of professionalism and discretion.
• Proficiency with Microsoft Office Suite and office management systems.
• Ability to work onsite at the Maple Shade, NJ location.

Responsibilities

• Oversee daily administrative operations amongst multiple companies.
• Ensure consistency in office procedures, workflows, and operational standards.
• Manage office supplies, vendor relationships, equipment maintenance, and facility needs.
• Coordinate administrative support functions including scheduling, document management, and office communications.
• Support leadership teams with operational and administrative initiatives.
• Assist with budgeting, invoice processing, expense tracking, and vendor coordination.
• Partner with HR and leadership on onboarding logistics, employee support, and office policies.
• Coordinate meetings, events, travel arrangements, and internal communications.
• Maintain organized records and ensure compliance with company procedures and industry standards.
• Troubleshoot operational issues and implement process improvements to increase efficiency.
• Act as a point of contact across offices to ensure strong communication and collaboration.
• Support special projects and additional operational initiatives as needed.

Skills

Office management

Organization

Communication

Confidentiality

Multitasking

Microsoft Office

Tools

Microsoft Office Suite

Job description

Back Executive Assistant

Executive Assistant Maple Shade , New Jersey Direct Hire Aug 28, 2026

Our client, a well-established financial services organization is seeking an experienced and highly organized Executive Assistant to oversee and support the day-to-day administrative operations of multiple affiliated companies under the same umbrella. This individual will serve as a key operational leader, ensuring efficiency, consistency, professionalism, and seamless coordination across all offices. The ideal candidate will have prior experience within the financial services industry or a similarly fast-paced, highly regulated professional environment. This role requires exceptional organizational skills, strong communication abilities, and the ability to proactively manage competing priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Oversee daily administrative operations amongst multiple companies
• Ensure consistency in office procedures, workflows, and operational standards
• Manage office supplies, vendor relationships, equipment maintenance, and facility needs
• Coordinate administrative support functions including scheduling, document management, and office communications
• Support leadership teams with operational and administrative initiatives
• Assist with budgeting, invoice processing, expense tracking, and vendor coordination
• Partner with HR and leadership on onboarding logistics, employee support, and office policies
• Coordinate meetings, events, travel arrangements, and internal communications
• Maintain organized records and ensure compliance with company procedures and industry standards
• Troubleshoot operational issues and implement process improvements to increase efficiencyAct as a point of contact across offices to ensure strong communication and collaboration
• Support special projects and additional operational initiatives as needed

Qualifications

• 5+ years of Office Management or Operations experience
• Prior experience within financial services, wealth management, banking, insurance, accounting, legal, or another professional services environment strongly preferred
• Proven ability to manage multiple priorities and office functions simultaneously
• Strong organizational, problem-solving, and multitasking skills
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency with Microsoft Office Suite and office management systems
• Experience handling confidential information in a professional environment
• Ability to work independently while collaborating effectively with leadership and staff
• Ability to work onsite at the Maple Shade, NJ location

Preferred Qualifications

• Experience supporting executive leadership teams
• Background in operational process improvement or office workflow optimization
• Familiarity with compliance-sensitive or highly regulated industries

Compensation & Benefits

• Competitive base salary ranging from $100,000–$120,000
• Performance-based bonus opportunity
• Comprehensive medical, dental, and vision benefits
• Paid time off and holidays
• Retirement savings plan
• Stable, collaborative, and professional work environment