Executive Assistant

PMA Companies; Center Square (PA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

PMA Companies is seeking an Executive Assistant to support a member of the Executive Leadership Team with administrative, strategic, and operational tasks. The role will manage the calendar, coordinate travel, prepare documents, and support key projects.

The ideal candidate will be highly organized, discreet, and able to handle confidential information in a fast-paced, hybrid environment at the Blue Bell, PA office, interfacing with internal and external stakeholders.

Qualifications

• Bachelor's degree preferred but not required.
• 5+ years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality.
• Strong organizational skills and attention to detail.
• Property Casualty Insurance experience is a plus; Transformation/IT executive support preferred.
• Ability to work under pressure in a fast-moving environment.
• Flexible and adaptable to changing priorities.
• Proactive mindset with the ability to anticipate and offer solutions.

Responsibilities

• Manage and maintain the executive's calendar, scheduling meetings and travel.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate internal and external meetings and agendas.
• Handle confidential information with discretion and professionalism.
• Liaise between executive and stakeholders.
• Track projects and deadlines with follow-through.
• Manage expense reports, invoices, and budget-related tasks.
• Support planning and execution of executive events and offsites.
• Anticipate executive needs and provide proactive support.
• Adhere to Company Code of Conduct and applicable policies.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to support a member of our Executive Leadership Team with administrative, strategic, and operational tasks. The ideal candidate will be a strong communicator, highly discreet, and capable of managing competing priorities in a fast-paced environment.

Responsibilities:

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between the executive and internal/external stakeholders.
• Track and assist with key projects and deadlines; provide updates and follow-through as needed.
• Manage expense reports, invoices, and budget-related tasks.
• Support planning and execution of executive events, meetings, or company offsites.
• Anticipate executive needs and proactively offer solutions and support.
• Demonstrate commitment to Company's Code of Business Conduct and Ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.

Requirements:

Requirements:

• Bachelor's degree preferred but not required.
• Proven experience as an Executive Assistant or in a similar administrative role typically defined as 5+ years.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise good judgment, and maintain confidentiality.
• Strong organizational skills and attention to detail.
• Experience in Property Casualty Insurance industry is a plus. Prior experience supporting a Transformation or Information Technology Executive is also preferred.
• Ability to handle pressure in a fast-moving environment.
• Flexible and adaptable to changing priorities.
• A proactive mindset with the ability to anticipate and offer solutions.
• Hybrid position to the Blue Bell, PA office location

Alternate Location(s)

Philadelphia , Pennsylvania , United States

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.