Executive Assistant (Biotechnology)

R&D Partners; San Carlos (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

Join a dynamic and innovative company as a Contract Executive Assistant, where your organizational skills will shine in a fast-paced environment. This role offers the chance to support top executives in the Biotechnology sector, managing their schedules, travel, and confidential information. You'll collaborate with other assistants to ensure seamless operations and enhance team productivity. With a focus on flexibility and problem-solving, you'll thrive in this role while enjoying a comprehensive benefits package, including medical insurance and a 401k plan. If you're passionate about making a difference in a vibrant workplace, this opportunity is for you.

Benefits

Medical insurance – PPO, HMO & HSA

401k plan

Employee Assistance Program

Long-term disability

Weekly payroll

Online timecard approval

Qualifications

• 10+ years of experience supporting executive leaders in Biotechnology.
• Advanced MS Office skills required for effective communication.

Responsibilities

• Manage executive calendars and travel arrangements efficiently.
• Handle confidential information with discretion and professionalism.

Skills

Executive Support

Time Management

Communication Skills

Problem Solving

MS Office Suite

Education

Bachelor's Degree

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Zoom

Job description

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This range is provided by R&D Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50.00/hr - $65.00/hr

Biotechnology is hiring a Contract Executive Assistant who has a natural passion for learning, enjoys taking on new tasks and projects, and who excels in an energetic, fast-paced environment. Must possess a high degree of poise, professionalism, and comfort in working with external partners.

This is a 6-month contract covering a leave. Onsite Schedule M-F 9:00am-5:30pm.

Responsibilities

• Manage calendars for various executives and understand the context of the business to effectively plan and prioritize their schedules.
• Book and track complex international, domestic, and multi-city travel arrangements.
• Support lunch meetings, events, and other executive onsite requests.
• Initiate and manage contract requests and purchase order requisitions.
• Organize onsite meetings for remote teams including meeting location, catering, team building events and dinners, and day-of logistical support.
• Escort guests and communicate both in person and via email with external partners.
• Handle confidential information with discretion.
• Keep a pulse on daily agendas and immerse yourself in their priorities.
• Collaborate and partner closely other Executive Assistants regarding company-wide activities, cross-functional meetings, etc.
• Develop an understanding of the team and field requests from all contacts, making a point to be available and approachable.
• Demonstrate composure and flexibility, regardless of competing priorities.
• Find new and efficient ways to create work processes to help maximize your executives' time, including weekly reporting, goal-tracking, and team meetings.

Qualifications

• Bachelor's degree with 10+ years’ experience supporting executive level leaders in the Biotechnology or Life Science industry.
• Advanced knowledge of MS Office including Outlook, Word, Excel and PowerPoint, Zoom.
• Demonstrated ability to achieve high-performance goals and meet deadlines while managing changing or competing demands.
• Demonstrates emotional maturity and a track record of developing strong credibility and trust with all levels within the organization.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with passion and enthusiasm.
• Solutions-oriented individual who can detect problems early and actively seeks opportunities and proposes creative and practical solutions.

Pay

• $50.00-$65.00/hr

Why Choose R&D Partners?

As an employee, you have access to a comprehensive benefits package including:

• Medical insurance – PPO, HMO & HSA
• 401k plan
• Employee Assistance Program
• Long-term disability
• Weekly payroll
• Online timecard approval

R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. We provide job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.

R&D Partners is an equal-opportunity employer.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting and Biotechnology Research

Referrals increase your chances of interviewing at R&D Partners by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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